[signature_1555175804]<https://resources.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll services.
SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Thursday, May 2, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa-UTA.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
HR Information Systems.

RESOLVED: DATA ERRORS WHEN PROCESSING EFORMS

What was Happening?

Campus users reported that the eForms module in UTShare is giving a data integrity error when trying to save documents.

What was the Impact?

Users may have experienced issues with taking approval or submission actions or creating new eForms. 

[More ...]

[signature_2694597279]<https://resources.uta.edu/business-affairs/training/index.php>

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
PROCURMENT.

CHANGE IN REQUISITION ACCESS REQUIREMENTS

Beginning May 2024, access to create and manage requisitions in UTShare will change and requisition training will be required.

Create Requisition - Special Item and Create Requisition - Mav eShop training will be combined into one streamlined session called Create Requisitions. Beginning next month, you will only see the one class available for registration. If you have already attended Create Requisition - Special Item and Create Requisition - Mav eShop trainings, no further action is required. 

[More ...]

<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
HR Information Systems.

Data Errors When Processing eForms

What is Happening?

Campus users have reported that the eForms module in UTShare is giving a data integrity error when trying to save documents.

What is the Impact?

Users may experience issues with taking approval or submission actions or creating new eForms. 

[More ...]

[signature_3267611705]<https://resources.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
the office of procurement.
Snack vending machine transition

Between semesters, the University will be transitioning snack vending machines to a new provider based on the results of a recently completed Request For Proposals (RFP) process. Transitioning between semesters should minimize impact to the campus community.
The new machines will be placed in the same locations as existing machines and will feature a similar variety of snack options. Individual prices will increase slightly, but the provider selected was not only the highest scoring and best overall proposal and value to the University, 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
Resolved: UTShare Performance and Page Access Issues

What was Happening?
Campus users have reported that UTShare is having intermittent performance issues.

What Actions were taken to Resolve?
UTSIS has advised that system performance is back to normal. Functionality has been confirmed by Knowledge Services. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
UTShare Performance and Page Access Issues
What is Happening?
Campus users have reported that UTShare is having intermittent performance issues.

What is the Impact?
Users may experience issues with pages loading slowly or not loading at all, from homepage tiles, bookmarks, and menu navigation.
What Actions are being taken to Resolve?
Technical teams have been notified of the issue and are working toward a resolution. We will send an additional notice once the issue is resolved.
If you have any questions or concerns, contact Knowledge Services at 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

American Airlines Announcement
American Airlines (AA) recently made significant changes related to earning miles on AA flights and increased baggage fees, which impacts our travel program.
Beginning with bookings made on February 20th, baggage fees will increase for first and second bags based on traveler reward program status, with variances for pre-purchase versus purchases at the airport. Baggage fees have been slightly reduced for oversized baggage. AA baggage allowances and costs can be found on their website<https://www.aa.com/i18n/travel-info/baggage/checked-baggage-policy.jsp#:~:text=Travel%20within%20%2F%20between%20the%20U.S.,checked%20bag%20fee%20is%20%2445.>. 

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[cid:image002.png@01DA8CCD.F7F84C00]

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF

THE OFFICE OF PROCUREMENT.

HUB PROCUREMENT SPOT BID FAIR - MAY 14 - 15, 2024

The 2023 “Doing Business Texas Style” Spot Bid Fair, sponsored by State Senator Royce West, will be held May 14 -15, 2024, in Irving, TX. The Spot Bid Fair provides procurement opportunities for Historically Underutilized Businesses (HUBs) to connect with major Texas corporations and government agencies. The UTA HUB Program<https://www.uta.edu/business-affairs/suppliers> will partake in the spot bid fair and would like to invite your department to participate. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
Upcoming Training Opportunities
[cid:image001.png@01DA7C38.32C4EBF0] Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image006.png@01DA7C38.32C4EBF0] These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop, be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class.
 

[More ...]

[signature_2694597279]<https://resources.uta.edu/business-affairs/training/index.php>

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
PROCURMENT.

CHANGE IN REQUISITION ACCESS REQUIREMENTS

Beginning May 2024, access to create and manage requisitions in UTShare will change and requisition training will be required.

Create Requisition - Special Item and Create Requisition - Mav eShop training will be combined into one streamlined session called Create Requisitions. Beginning next month, you will only see the one class available for registration. If you have already attended Create Requisition - Special Item and Create Requisition - Mav eShop trainings, no further action is required. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.
Procard Statements Due Today
The billing period statement for all ProCard transactions posted from 3/4/2024 through 4/3/2024 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, April 17, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa-UTA.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
OIT Change and Process Improvement.

Process Improvement – Upcoming Sessions

Process Improvement Workshop

Schedule: April 24 | 9:00am – 4:30pm
Location: University Center, San Saba

Registration<https://webapps.uta.edu/oittraining/> is required.

Description:
Experience the power of collective learning in our interactive in-person workshop! Engage in collaborative activities while practicing problem definition, mapping, and root cause analysis, fostering an environment of shared knowledge and teamwork. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

American Airlines Announcement

American Airlines (AA) recently made significant changes related to earning miles on AA flights and increased baggage fees, which impacts our travel program.
Beginning with bookings made on February 20th, baggage fees will increase for first and second bags based on traveler reward program status, with variances for pre-purchase versus purchases at the airport. Baggage fees have been slightly reduced for oversized baggage. AA baggage allowances and costs can be found on their website<https://www.aa.com/i18n/travel-info/baggage/checked-baggage-policy.jsp#:~:text=Travel%20within%20%2F%20between%20the%20U.S.,checked%20bag%20fee%20is%20%2445.>. 

[More ...]

[cid:image001.png@01DA8FCE.3EA3FB60]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Wednesday, April 17, 2024.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo] <https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
PROCUREMENT.
Change in Requisition Access REquirements
Beginning May 2024, access to create and manage requisitions in UTShare will change and requisition training will be required.
Create Requisition - Special Item and Create Requisition - Mav eShop training will be combined into one streamlined session called Create Requisitions. Beginning next month, you will only see the one class available for registration.
If you have any questions or concerns, contact Knowledge Services at
817-272 2155<mailto:817-272%202155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv  | Financial 

[More ...]

[signature_902405325]<https://resources.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll services.
Semi-monthly time deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Wednesday, April 17, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa-UTA.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[cid:image002.png@01DA8CB0.89C93A90]
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
The office of Procurement.
HUB PROCUREMENT SPOT BID FAIR - MAY 14 - 15, 2024

The 2023 "Doing Business Texas Style" Spot Bid Fair, sponsored by State Senator Royce West, will be held May 14 -15, 2024, in Irving, TX. The Spot Bid Fair provides procurement opportunities for Historically Underutilized Businesses (HUBs) to connect with major Texas corporations and government agencies. The UTA HUB Program<https://www.uta.edu/business-affairs/suppliers> partake in the spot bid fair and would like to invite your department to participate. Attached is Senator West's Invitation. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.

UTShare Performance and Page Access Issues

What is Happening?
Campus users have reported that UTShare is having intermittent performance issues.

What is the Impact?
Users may experience issues with pages loading slowly or not loading at all, from homepage tiles, bookmarks, and menu navigation. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payment card Services.
Procard statements available
The billing period statement for all ProCard transactions posted from 3/4/2024 to 4/3/2024 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Wednesday, April 17th, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa-UTA.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Hotel Engine Now Available in MyApps
Hotel Engine, the application used for travel involving state funds, will appear on your My Apps page<https://myapplications.microsoft.com/> on Monday, April 8. To use the application, follow the below steps.

First, create a profile on the Hotel Engine website<https://www.hotelengine.com/join/2b2eafb7-855f-4c75-80dd-bd2f88954f08).> using your UTA credentials. 

[More ...]

[cid:image002.jpg@01DA842A.D6049B90] <https://www.uta.edu/business-affairs/training/index.php>

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
PAYROLL SERVICES.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, April 2, 2024.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>. 

[More ...]

[cid:image002.png@01DA7EA1.6AA9FA90]

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
The office of Procurement.

CDW-G Added as a Vendor to Mav EShop

Next week, we're adding a new vendor to the MAV eSHOP.

Beginning Monday, April 1, you can search CDW-G for any computer-related, OIT approved items. If there is something you haven't been able to find with SHI, you have another option to search. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
Upcoming Training Opportunities
[cid:image001.png@01DA7C38.32C4EBF0] Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image006.png@01DA7C38.32C4EBF0] These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop, be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class.
 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.
Procard Statements Due Today

The billing period statement for all ProCard transactions posted from 2/4/2024 through 3/3/2024 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, March 19, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa-UTA.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[cid:image001.png@01DA7917.20624210]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Procard Statement Deadline Extended to 5pm 3/19/2024

Due to the error message many users received when trying to access the ProCard Statements, the deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare for the billing period of 2/4/2024 to 3/3/2024, is extended to 5:00 p.m. Tuesday, March 19th, 2024. 

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[cid:image001.png@01DA7917.20624210]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements

issues Pulling In Employee Procurement Card Transactions Statement

What was Happening?
Procard Employee search populates "GetField" error message for a majority of Procard users Transaction Statements.

Suggested Workaround?

Until the issue is resolved, leave the employee name blank and search by card number or statement status. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.
SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, March 19, 2024.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa-UTA.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[cid:image001.png@01DA6EF3.B3412430]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payment card Services.

Procard statements available
The billing period statement for all ProCard transactions posted from 2/4/2024 to 3/3/2024 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, March 18th, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
PAYROLL SERVICES.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Monday, March 4, 2024.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Procurement Services.
Lone Star Coaches is now Roadrunner Charters, Inc.
Lone Star Coaches is now operating as Roadrunner Charters, Inc.
The new supplier ID in UTShare is 0000044279. Be sure to use the new Supplier ID on any new purchase orders created.
A list of all contracted suppliers can be found at: https://resources.uta.edu/business-affairs/procurement/campus-wide-contracts/mandatory-use-campus-wide-agreements.php
Use of these contracts is mandatory for trips originating locally. University departments may NOT contract charter bus services with any company aside from these six (6) companies without prior approval from Procurement Services. This is to 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Knowledge Services.
Upcoming Training Opportunities
[cid:image002.png@01DA68B9.B485B170] Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.

In-Person Training
[cid:image004.png@01DA68B9.B485B170] These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop, be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payment card Services.
Procard statements Due Today
The billing period statement for all ProCard transactions posted from 1/4/24 through 2/3/24 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, February 19, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

Semi-Monthly Time Deadline

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Monday, February 19, 2024.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://resources.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://resources.uta.edu/business-affairs/training/utshare-financial.php> | HR Topics<https://resources.uta.edu/business-affairs/training/utshare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payment card Services.
Procard statements available
The billing period statement for all ProCard transactions posted from 1/4/24 through 2/3/24 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, February 19, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
Resolved: UTShare Latency

What was Happening?
Access and navigation across UTShare was lagging and pages are taking longer to load than normal.

What Actions were taken to Resolve?
UTSIS has advised that system performance is back to normal. Functionality has been confirmed by Knowledge Services.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
UTShare Latency
What is Happening?
Access and navigation across UTShare is lagging and pages are taking longer to load than normal.

What is the Impact?
HCM, Financial, and Homepages are taking much longer to load than normal. Links, tiles, and navigation may take multiple attempts to successfully load. 

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Payroll services.

Semi-Monthly time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Friday, February 2, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Learning and Communication.

Updated BUDGETS, PLANNING, AND ANALYSIS WEBSITE

Tomorrow, February 1, we will be launching the updated Budgets, Planning and Analysis website. Please update your bookmarks to https://uta.edu/administration/budgets-planning-and-analysis/.

Beginning tomorrow afternoon, you will notice a new look and feel and new navigation to provide a service-focused user experience. The new site highlights university budgeting, financial planning, reporting and analysis, and other budget-related resources. 

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OLC KNOWLEDGE SERVICES.
Upcoming Training Opportunities
[cid:image005.png@01DA5045.5E19B700] Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image006.png@01DA5045.5E19B700] These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop, be provided for you, please email [log in to unmask] at least 1 hour prior to your registered 

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Updated Business Affairs Website

Colleagues-

On Tuesday, Jan. 23 at 10:30 am, we will be launching the updated Division of Business Affairs website<https://www.uta.edu/business-affairs/>. You will notice a new look and feel and new navigation to provide a service-focused user experience. 

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THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
PAYMENT CARD SERVICES.

PROCARD STATEMENTS DUE TODAY

The billing period statement for all ProCard transactions posted from 12/4/23 through 1/3/24 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Wednesday, January 17, 2023. 

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KNOWLEDGE SERVICES.
RESOLVED: UTShare Navigation Latency

What was Happening?

Navigation in the HCM module of UTShare was lagging, and pages were taking longer to load than normal.

HCM pages, including Job Data, Position Management, eForm Action Request, and HRMS Approvals, may take several minutes to load. 

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This message is being distributed on behalf of
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UTShare Navigation Latency

What is Happening?
Navigation in the HCM module of UTShare is lagging and pages are taking longer to load than normal.

What is the Impact?
HCM pages including Job Data, Position Management, eForm Action Request, and HRMS Approvals may take several minutes to load. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll services.
Semi-Monthly time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Wednesday, January 17, 2024.

https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Distribution and inventory services.
ANNUAL Equipment Inventory
[Email Header: A message from the AVP for Business Affairs and Controller]
January 2024
Dear Colleagues,
Texas state law requires each state agency to perform an annual physical inventory of equipment. The University of Texas at Arlington will begin its annual physical inventory next month. The accomplishment of this goal is a team effort between the campus departments and Inventory Services. The inventory process is due to be completed in its entirety by June 28th, 2024.
According to UT Arlington's inventory procedures, 

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Payment Card Services.
Procard statements available
The billing period statement for all ProCard transactions posted from 12/4/23 through 1/3/24 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Wednesday, January 17, 2024.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

New Lodging Tool for State-Funded Travel

The Statewide Procurement Division has awarded a contract that changes how UTA employees book lodging. Travelers at UTA using state funds are now required to use Hotel Engine<https://members.hotelengine.com/login> to book lodging. Hotel Engine is optional when traveling using local funds. 

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This message is being distributed on behalf of
The Office of Disbursements.

New Lodging Tool for State-Funded Travel

The Statewide Procurement Division has awarded a contract that changes how UTA employees book lodging. Travelers at UTA using state funds are now required to use Hotel Engine<https://members.hotelengine.com/login> to book lodging. Hotel Engine is optional when traveling using local funds.
Hotel Engine is a private hotel booking platform that connects State of Texas travelers to rates unavailable to the public and streamlines business travel management. It also offers 24/7 customer support services, a simple search and book process, and 

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This message is being distributed on behalf of
The Office of Disbursements.

New Mileage Rate for 2024

Effective January 1, 2024, the standard mileage reimbursement rate for travel dated January 1, 2024, and after will increase from 65.5 cents per mile to 67 cents per mile.
This rate is consistent with the Internal Revenue Service’s standard mileage rate.
For assistance with mileage reimbursement, or any other travel-related question, call the Office of Disbursements at 2-2194.
Note: The rate of reimbursement is affected by the travel date, not the reimbursement date.
If you have any questions or concerns, 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll Services.
Semi Monthly time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Wednesday, January 3, 2024.

https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF

BUDGETS, PLANNING & ANALYSIS.

FISCAL YEAR 2025 BUDGET PROCESS CALENDAR

Please see the attached Budget Process Calendar for the upcoming fiscal year 2025 budget planning process.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>. 

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THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll Services.

Payroll OffIce Hours on Friday, December 22
Despite the university being closed on Friday, Dec. 22, the payroll office will be open limited hours for employees that need to pick up their paycheck. Since Friday is a semi-monthy pay date, the main payroll office will be staffed from 10am-2pm. The payroll office is located in the Watson Building at 219 W. Main St.
If you have any questions or concerns, contact the payroll office at [log in to unmask]<mailto:[log in to unmask]>. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!

In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED! 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
OLC KNOWLEDGE SERVICES.
Upcoming Training Opportunities
[cid:image003.png@01DA2F61.DC5AEAD0] Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image004.png@01DA2F61.DC5AEAD0] These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop, be provided for you, please email [log in to unmask] at least 1 hour prior to your registered 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payment Card Services.
Procard statements due today
The billing period statement for all ProCard transactions posted from 11/4/23 through 12/3/23 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, December 18, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<mailto:817-272-2155>,
[log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
payroll services.
semi monthly time deadline

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, December 19, 2023.

The semi-payroll time entries for Dec 16 - Dec 31 will be due on Wednesday January 3rd by 10am. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Procurement Services.
Exclusive Agreement with Pepsi
As a reminder, the University has an exclusive agreement with PepsiCo, Inc. (Pepsi) for the sale and distribution of beverages, including bottled water, at UTA facilities and events. It is a violation of this exclusive agreement to expend University funds on beverage products other than those available through Pepsi, or to have any such products provided at University sponsored events. The only exceptions are: 

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THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll / Human resources.
Dates for ending assingments for graduating international employees

Note: This does not apply to US citizens or permanent residents.

Graduating GRA assignments must end on December 13, 2023. They cannot work or be paid after December 13, 2023.
Graduating GTA assignments may continue through the end of the semester, January 15, 2024, so they can be paid but they cannot work after December 13, 2023.
Graduating Hourly Student work assignments must end on December 13, 2023. They cannot work or be paid after December 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

December TCP Monthly Payroll Deadlines
Due to the shorter December working month, please make sure all MONTHLY OCP entries are entered into TCP following the guide posted here: https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php, and that all TCP time/leave, eForms & payroll vouchers are approved & completed by 5pm by Wednesday, December 13, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payment Card services.
Procard statements available
The billing period statement for all ProCard transactions posted from 11/4/23 through 12/3/23 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, December 18, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!

In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED! 

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THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
PAYROLL SERVICES.
SeMi Monthly Time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Monday, December 4, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php
If you have any questions or concerns, contact Knowledge Services at 817-272 2155<mailto:817-272%20%202155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

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SAHARA Reconciliation Page Issues
We are aware of an issue with the SAHARA Reconciliations page where users are not able to click the "View All" link on the Actuals Reconciliation tab.
UT Shared Information Services is aware of the issue and is working to resolve it. We do not have an estimated time of restoration.
In the meantime, UTSIS provided a workaround to run a SAHARA inquiry. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
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Accounting Services.

Accounting period 1 (September 2023) is now closed

Accounting Period 1 (September 2023) is closed. The September statements must be reconciled and approved by Thursday, November 30, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification<https://policy.uta.edu/doctract/documentportal/08D8956399B2EBC5B13F92C3CF40FC2E>, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. 

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This message is being distributed on behalf of
The Office of Disbursements.

Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!

In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED! 

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This message is being distributed on behalf of
OCI Knowledge Services.
Upcoming Training Opportunities
[cid:image002.png@01DA1BA8.A05EBD30]Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image002.png@01DA1BA8.A05EBD30]These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class.
Course
 

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This message is being distributed on behalf of
Payment Card Services.
Procard statements Due Today
The billing period statement for all ProCard transactions posted from 10/4/23 through 11/3/23 is due today in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, November 20, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

Semi Monthly Time Deadline

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Friday, November 17, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.
SAHARA Automated Email Notifications

Starting the week of November 13, 2023, we are excited to announce a new automated email process that will send emails directly to SAHARA reconcilers and approvers when the Accounting Period is closed. Emails will also be sent when the SAHARA financial statement reconciliations are past due.
Reminder emails as well as notifications when financial statement reconciliations are past due will also be sent and will include a list of the unapproved and unreconciled statements.
These auto-generated emails will be coming from Blue 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Travel Services.

Travel to Israel, the west bank, the gaza strip, jordan and lebannon
Due to the ongoing situation involving Israel, the West Bank, and the Gaza Strip, travel to those countries has been suspended until further notice.

UT System medical and security assistance provider, On Call International, initiated security evacuation coverage in Israel effective October 9, 2023. This means travelers arriving in Israel, the West Bank, or Gaza will not benefit from security evacuation insurance coverage.
If a mission-critical trip is needed for business or research that warrants 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

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THE OFFICE OF DISBURSEMENTS.

OFFICIAL OCCASION EXPENSE FORM UPDATES

As The Office of Disbursements continues to enhance business practices and processes, we are sharing a change in the storage location and submission process for the Official Occasion or Entertainment Expense Form.

The Official Occasion Expense Form is now located in SharePoint and is used for entertainment expenses including catering, snacks, and refreshments. This form should now be submitted via SharePoint for Disbursements documents including expense reports, vouchers, and ProCards. This change will allow electronic approval and eliminate the need 

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Payment Card Services.

Procard statements available
The billing period statement for all ProCard transactions posted from 10/4/23 through 11/3/23 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, November 20, 2023. 

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Payroll services.

Semi-Monthly Time Deadline

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Thursday, November 2, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.
Accounting period 1 (September 2023) is now closed

Accounting Period 1 (September 2023) is closed. The September statements must be reconciled and approved by Thursday, November 30, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification<https://policy.uta.edu/doctract/documentportal/08D8956399B2EBC5B13F92C3CF40FC2E>, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
OCI Knowledge Services.
Upcoming Training Opportunities
[cid:image002.png@01DA08B7.E95C2B20]Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image002.png@01DA08B7.E95C2B20]These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class.
Course
 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Travel Services

Travel to Isreal, The West Bank, The Gaza Strip,
Jordan and Lebannon
Due to the ongoing situation involving Israel, the West Bank, and the Gaza Strip, travel to those countries has been suspended until further notice.

UT System medical and security assistance provider, On Call International, initiated security evacuation coverage in Israel effective October 9, 2023. This means travelers arriving in Israel, the West Bank, or Gaza will not benefit from security evacuation insurance coverage.
If a mission-critical trip is needed for business or research that warrants 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounts Payable.

ISSUES ADDING ATTACHMENTS TO VOUCHERS IN FIREFOX
What was Happening?
When adding and reviewing attachments to a Voucher in Firefox, the Add New Value Dialogue box displays over the current Voucher in progress and crashes to a white page.
What Actions were taken to Resolve?
The technical team at UTSIS were notified of the issue. The issue is now resolved. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
accounts Payable.

issues adding attachments to vouchers in firefox
What was Happening?
When adding and reviewing attachments to a Voucher in Firefox, the Add new Value Dialogue box displays over the current Voucher in progress and crashes to a white page.

Suggested Workaround?
Until the issue is resolve, process Vouchers in Google Chrome to avoid any issues when adding attachments. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
ACCOUNTING sERVICES.

Period 998 (fy23 Adjustment period) is Closed

Accounting period 998 (Adjustment Period) is now closed. The statements must be reconciled and approved in SAHARA by Thursday October 26, 2023.
The annual Financial Certifications are available and should be completed by Thursday, October 26, 2023, as well. Department Heads have received direct communication regarding this process and deadline.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv  | Financial Topics | HR 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
The office of Procurement.

Special Item Requisition Changes
Effective October 23, 2023, UTShare will no longer accept “negative” or “discount” lines on a Special Item Requisition. Using negative lines creates a myriad of issues in Budgets/Commitment Control which cause cost center and project available budget amounts to be incorrect.
Going forward, if a supplier provides a quote showing a discount line (usually shown as a negative line) there are two options: 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payment Card services.
ProCard statements Due Today
The billing period statement for all ProCard transactions posted from 9/4/23 through 10/3/23 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, October 17, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
ACCOUNTING sERVICES.

Period 998 (fy23 Adjustment period) is Closed

Accounting period 998 (Adjustment Period) is now closed. The statements must be reconciled and approved in SAHARA by Thursday October 26, 2023.
The annual Financial Certifications are available and should be completed by Thursday, October 26, 2023, as well. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Regulatory Services.
UTA Export Controls Discussion

Join UTA's Office of Regulatory Services for a virtual discussion on export controls in research on October 31, 2023, from 10 am to 11 am.

Discussion topics include the essentials of export controls, why compliance is imperative to UTA research, methods for mitigating personal risk, and more: 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Regulatory Services.
CBP Biologics Outreach Session
This training is intended for any individual who may ship or receive biological shipments internationally, which may include researchers, administrative staff, graduate students, etc. All are welcome! Please pass this along to anyone who may benefit. Thank you! 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PAYROLL SERVICES.
Semi-Monthly Time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, October 17, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Travel Services.

Travel to Israel, the West Bank, the Gaza Strip, Jordan, and Lebanon
Due to the ongoing situation involving Israel, the West Bank, and the Gaza Strip, travel to those countries has been suspended until further notice.
UT System medical and security assistance provider, On Call International, initiated security evacuation coverage in Israel effective October 9, 2023. This means travelers arriving in Israel, the West Bank, or Gaza will not benefit from security evacuation insurance coverage.
If a mission-critical trip is needed for business or research that warrants 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
THE ELECTRONIC AND INFORMATION RESOURCES (EIR) ACCESSIBILITY TEAM
Technology Acquisition Helper Tool
We have simplified the way to find out if a resource you need already has a TAPREQ. The Technology Acquisition Helper Tool<https://go.uta.edu/tapreq> is now available.
Visit go.uta.edu/tapreq and search for the resource you want to use. The tool will let you know if a TAPREQ is required and if you need an ISO Risk Assessment. The tool has a database of more than 1,000 items. If your resource is not listed, instructions for submitting a TAPREQ are 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
THE OFFICE OF REGULATORY SERVICES
International Shipments: Complying with Export Control Regulations And Using eShipGlobal Training Opportunity

Join the Office of Regulatory Services (ORS) and representatives from eShipGlobal to learn about federal regulations pertaining to shipments made outside of the U.S. from the University and receive instruction on how to use UT Arlington's online shipping service eShipGlobal. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
BUDGETS, PLANNING, AND ANALYSIS.

RESOLVED: BUDGET CARRY FORWARD PROCESSING ERROR

What was Happening?

The Carry Forward process encountered errors during the second carry forward roll.

What Actions were taken to Resolve?
The technical team at UTSIS were notified of the issue. They were able to identify and resolve the issue. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payment Card services.

ProCard statements available
The billing period statement for all ProCard transactions posted from 9/4/23 through 10/3/23 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, October 17, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
ACCOUNTING SERVICES.

ACCOUNTING PERIOD 12 (August 2023) IS CLOSED

Accounting Period 12 (August 2023) is closed. The August statements must be reconciled and approved by Wednesday, October 11, 2023. We will send another communication when the adjustment period (period 998) for FY23 is closed and ready for reconciliation.
As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification<https://policy.uta.edu/doctract/documentportal/08D8956399B2EBC5B13F92C3CF40FC2E>, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly.
In 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of PAYROLL SERVICES.

SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, October 3, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php<https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php/>
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Budgets, Planning, and Analysis.

Budget Carry Forward Processing Error

What is Happening?
The Carry Forward process encountered errors during the second carry forward roll yesterday.

What is the Impact?
Restricted fund balances for the affected cost centers are overstated in UT Share.

What Actions are being taken to Resolve?
UTSIS has been notified of the issue and is working toward a resolution. We will send an additional notice once the issue is resolved. 

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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
The Office of COntinous Improvement Knowledge Services.

UTShare Performance Issues

What is Happening?

Campus users have reported latency with UTShare Financial modules, specifically Payment Vouchers.

What is the Impact?

Users may experience issues system slowness when accessing and updating pages in UTShare.

What Actions are being taken to Resolve? 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
OCI Knowledge Services.

Upcoming Training Opportunities

[cid:image001.png@01D9F125.FF0F0A40]Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.

In-Person Training
[cid:image001.png@01D9F125.FF0F0A40]These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PAYROLL SERVICES.

SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, September 19, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Resolved: Travel AUthorization Budget Check Issues
What was Happening?
Campus users were reporting an invalid Budget Check Status “Document in Processing.”

What Actions were taken to Resolve?
The technical team at UTSIS were notified of the issue. They were able to identify and resolve the issue. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Travel AUthorization Budget Check Issues

What is Happening?
Campus users have reported an invalid Budget Check Status “Document in Processing”.

What is the Impact?
Users may experience issues budget checking Travel Authorizations.

What Actions are being taken to Resolve?
UTSIS has been notified of the issue and is working toward a resolution. We will send an additional notice once the issue is resolved. It is recommended to not create Travel Authorizations currently. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
ACCOUNTING SERVICES.

ACCOUNTING PERIOD 12 (August 2023) IS NOW CLOSED

Accounting Period 12 (August 2023) is now closed. The August statements must be reconciled and approved by Wednesday, October 11, 2023. We will send another communication when the adjustment period (period 998) for FY23 is closed and ready for reconciliation.
As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

ProCard Statements Available
The billing period statement for all ProCard transactions posted from 8/17/23 through 9/3/23 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, September 12, 2023 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Procurement & Strategic Sourcing.
Insuring Your Departmental Assets

The University’s assets, including departmental equipment, are not covered by UTA’s general liability insurance coverage in most cases. The Property Policy (to include contents) is for a catastrophic loss and carries a large deductible. As a result, any equipment must be insured separately as part of the UT Systemwide Equipment policy. The Equipment policy pays for direct physical loss or damage to scheduled equipment inventory with some exceptions. The list of equipment types that can be covered under the policy includes, 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll Services.

New UTShare security Feature
UTA recently activated a new security feature in UT Share to protect your direct deposit information.
No action is required from you. However, if you change any direct deposit information in UT Share, you will receive a notification from the system letting you know the information has changed. If the change was made in error, or you did not make the change, you will be directed to login and verify your information in UT Share.
If you have any questions about this change, 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.

Accounting Period 11 (July 2023) is due Friday
Accounting Period 11 (July 2023) is closed. The July statements must be reconciled and approved by Friday, September 15, 2023.
As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification<https://policy.uta.edu/doctract/documentportal/08D8956399B2EBC5B13F92C3CF40FC2E>, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly.
In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information they 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

ProCard Statements Available

The billing period statement for all ProCard transactions posted from 8/17/23 through 9/3/23 is now available in UTShare. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, September 12, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
OCI Knowledge Services.

UTShare and Mymav Maintenance This Weekend

UTShare and MyMav will have an extended maintenance window this weekend. UTShare and MyMav will be unavailable Sunday, September 3, from 6:00am to 4:00pm.

UTShare and MyMav will be available after the maintenance window is completed at 4:00pm, Sunday, September 3. As a precaution, it is also recommended to clear cache and cookies before attempting to access the system once the maintenance is complete.
If you have any questions or concerns, contact OCI Knowledge Services at 817-272-2155, [log in to unmask], chat or 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

PROMPT PAYMENT INTEREST FOR FY 2023-2024

In accordance with the State of Texas Prompt Pay Law<https://fmx.cpa.texas.gov/fm/pubs/purchase/prompt_pay/index.php> (Government Code, Chapter 2251), UTA is required to process payments to suppliers no later than the 30th day after receiving the good(s)/service(s) or a correct invoice. Payments processed on or after the 31st day will be assessed interest, which UTShare will automatically apply to vouchers paying from cost centers only. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PAYROLL SERVICES.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, September 5, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
THE OfFice Of DisbursEments.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 8/4/23 through 8/16/23 is now available.

The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Thursday, August 31, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
OCI Knowledge Services.

Upcoming Training Opportunities

[cid:image002.png@01D9C13E.5C6FE370]Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.

In-Person Training
[cid:image002.png@01D9C13E.5C6FE370]These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class.
Course
 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Prompt Payment Interest for FY 2023-2024

In accordance with the State of Texas Prompt Pay Law<https://fmx.cpa.texas.gov/fm/pubs/purchase/prompt_pay/index.php> (Government Code, Chapter 2251), UTA is required to process payments to suppliers no later than the 30th day after receiving the good(s)/service(s) or a correct invoice. Payments processed on or after the 31st day will be assessed interest, which UTShare will automatically apply to vouchers paying from cost centers only. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
OCI Knowledge Services.

RESOLVED: UTShare Performance Issues

What was Happening?
Campus users were reporting that UTShare was having intermittent performance issues.

What Actions Were taken to Resolve?
The technical team at UTSIS were notified of the issue. They were able to identify and resolve the issue. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
OCI Knowledge Services.

UTShare Performance Issues

What is Happening?
Campus users have reported that UTShare is having intermittent performance issues.

What is the Impact?
Users may experience issues with pages loading slowly from homepage tiles, bookmarks, and menu navigation.

What Actions are being taken to Resolve?
Technical teams have been notified of the issue and are working toward a resolution. We will send an additional notice once the issue is resolved. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT & STRATEGIC SOURCING.
Updated PO Receiving Process
In previous years, we have encountered systematic issues around the beginning of the Fiscal year when items were received through the Manage Requisition Page, leading to complications and delays. To mitigate these issues, we are implementing an update to our Desktop Receiving process.
Going forward, please use the "Receive Items" page within UTShare, NOT the Manage Requisitions page, to receive PO items.
How to Access the Receive Items Page: 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office Of Disbursements

Procard statements - Due Today
The billing period for all ProCard transactions posted from 7/4/23 through 8/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, August 21, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Disbursements Year End reminders
The fiscal year-end is quickly approaching, and Disbursements deadlines are just around the corner! Please make note of and adhere to the dates below to ensure the smooth processing of documents in order to complete the fiscal year 2023. 

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OfFice Of Disbursments.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 8/4/23 through 8/16/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Thursday, August 31, 2023.
ProCard transactions for the second half of the billing period (8/17/23 - 9/3/23) will be loaded into UTShare for reconciliation Wednesday, September 6, 2023. The deadline for the Second half of August ProCard transactions is 5:00 p.m. Tuesday, September 12, 

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Accounting Services.

Accounting Period 11 (July 2023) is now closed
Accounting Period 11 (July 2023) is now closed. The July statements must be reconciled and approved by Friday, September 15, 2023.
As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification<https://policy.uta.edu/doctract/documentportal/08D8956399B2EBC5B13F92C3CF40FC2E>, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly.
In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.
PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification. 

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KNOWLEDGE SERVICES.

CANVAS NOTIFICATIONS

Recent updates to select Non-Academic Canvas courses have triggered mass email notifications to some users. Partnering with Canvas Support, we have found that notification settings are not controlled by the course but rather by a user’s individual settings.
For future course updates, if you do not want to receive notifications, please follow the attached instructions to modify your Notification Settings.
As systems evolve, Knowledge Services will be updating Canvas courses to better serve our UTA students, faculty, and staff. Therefore, at a minimum, turning off 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Talent, Culture, and Inclusion

To allow for a more streamlined and transparent faculty hiring process, the office of Academic Talent and Culture developed automated workflows in PeopleAdmin.

These workflows will allow departments to post faculty positions, request interviews and submit faculty hiring proposals. 

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This message is being distributed on behalf of
Payroll Services.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Thursday, August 17, 2023.

https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Prompt Payment Interest for FY 2023-2024

In accordance with the State of Texas Prompt Pay Law<https://fmx.cpa.texas.gov/fm/pubs/purchase/prompt_pay/index.php> (Government Code, Chapter 2251), UTA is required to process payments to suppliers no later than the 30th day after receiving the good(s)/service(s) or a correct invoice. Payments processed on or after the 31st day will be assessed interest, which UTShare will automatically apply to vouchers paying from cost centers only. 

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This message is being distributed on behalf of
The Office of Disbursements.

Disbursements Year End reminders
The fiscal year-end is quickly approaching, and Disbursements deadlines are just around the corner! Please make note of and adhere to the dates below to ensure the smooth processing of documents in order to complete the fiscal year 2023. 

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This message is being distributed on behalf of
Knowledge Services.

Changes to UTShare Login Portal

Over the weekend, UT Shared Information Services updated the UTShare login portal with a concise login screen. The functionality of the page has not changed. You will select The University of Texas at Arlington, click Continue, and proceed to the Microsoft login. 

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This message is being distributed on behalf of
The Office of Disbursements.

Disbursements Year End reminders
The fiscal year-end is quickly approaching, and Disbursements deadlines are just around the corner! Please make note of and adhere to the dates below to ensure the smooth processing of documents in order to complete the fiscal year 2023. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification. 

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This message is being distributed on behalf of
Accounting Services.
Accounting Period 10 (June 2023) Due Soon
Accounting Period 10 (June 2023) is now closed. The June statements must be reconciled and approved by Tuesday, August 15, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information they 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
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Prompt Payment Interest for FY 2023-2024
In accordance with the State of Texas Prompt Pay Law<https://fmx.cpa.texas.gov/fm/pubs/purchase/prompt_pay/index.php> (Government Code, Chapter 2251), UTA is required to process payments to suppliers no later than the 30th day after receiving the good(s)/service(s) or a correct invoice. Payments processed on or after the 31st day will be assessed interest, which UTShare will automatically apply to vouchers paying from cost centers only.
To avoid prompt pay interest being charged to a department's cost center, invoices must be entered, approved and submitted 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
THE OFFICE OF DISBURSEMENTS.

PROCARD STATEMENTS AVAILABLE

The billing period for all ProCard transactions posted from 7/4/23 through 8/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, August 21, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.
PROCUREMENT FISCAL YEAR-END FY23 DEADLINES
Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification.
Friday July 14, 2023: 

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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

Reporting Education/Training for University Employees

State of Texas statute requires agencies and institutions of higher education to report spending greater than $5,000 per person on a training course, education course, or education program taken by an individual employee or administrator for a professional license, certification, or degree. This information is reported to the Legislative Budget Board (LBB) on August 31 of each fiscal year, regardless of the funding source used for the training/education. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Wednesday, August 2, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.

UTShare Access Issues

What is Happening?
Employees are able to login to UTShare, but then are signed out and receiving a Microsoft error message stating "Sorry, but we're having trouble signing you in."

What is the Impact?
Users are not able navigate to or use functional pages in UTShare. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
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Knowledge Services

Upcoming Training Opportunities
[cid:image001.png@01D9C13E.5C6FE370]Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image002.png@01D9C13E.5C6FE370]These courses are conducted in person on campus. Please see individual course listings for the specific room number. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class.
Course
Date 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

Reporting Education/Training for University Employees

State of Texas statute requires agencies and institutions of higher education to report spending greater than $5,000 per person on a training course, education course, or education program taken by an individual employee or administrator for a professional license, certification, or degree. This information is reported to the Legislative Budget Board (LBB) on August 31 of each fiscal year, regardless of the funding source used for the training/education.
What expenditures does the requirement include?
The $5,000 per person eligible expense 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

ProCard Statements – Due Today

The billing period for all ProCard transactions posted from 6/4/23 through 7/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, July 17, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, July 14, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.

Accounting Period 10 (June 2023) is now closed
Accounting Period 10 (June 2023) is now closed. The June statements must be reconciled and approved by Tuesday, August 15, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll services.

SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, July 18, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
ACCOUNTING SERVICES.

Accounting Period 9 (May 2023) is now closed

Accounting Period 9 (May 2023) is now closed. The May statements must be reconciled and approved by Friday, July 21, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES
Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification.
Friday July 14, 2023: 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
ACCOUNTING SERVICES.

Year-End Campus Deadlines FY23

The following deadlines have been established for FY 22-23. We appreciate your efforts to ensure that the University's financial position is accurately stated as of 8/31/23.
Friday, Aug 18, is the deadline to submit eForms for the Sep 1 monthly payroll.
Friday, Aug 18, is the deadline to process and approve AP non-PO Vouchers to be included in the final AP check run dated Friday, Aug 25. If you have an emergency payment situation after Aug 25, please call ext. 22194.
Tuesday, Aug 

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This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification. 

[More ...]

<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

Reporting Education/Training for

University Employees

State of Texas statute requires agencies and institutions of higher education to report spending greater than $5,000 per person on a training course, education course, or education program taken by an individual employee or administrator for a professional license, certification, or degree. This information is reported to the Legislative Budget Board (LBB) August 31 of each fiscal year, regardless of the funding source used for the training/education. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
THE OFFICE OF DISBURSEMENTS.

PROCARD STATEMENTS AVAILABLE

The billing period for all ProCard transactions posted from 6/4/23 through 7/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, July 17, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, July 14, 2023. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Wednesday, July 5, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification.
Friday, July 14, 2023: 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of

Knowledge Services.

Upcoming Training Opportunities
[cid:image001.png@01D97851.960BCC60]Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training

[cid:image001.png@01D97851.960BCC60]These courses are conducted in person in the location listed. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.
Resolved: Expense Report Budget Check Issues

What is Happening?
The Office of Disbursements has identified an issue with Travel Authorizations causing a "Predecessor error" on travel Expense Reports during budget check

What is the Impact?
Some Expense Reports related to travel are giving a Budget Check error that cannot be rectified at this time. It is recommended to not process Expense Reports if a Travel Authorization is associated with the document until further notice. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.
ProCard Statements – Due Today
The billing period for all ProCard transactions posted from 5/4/23 through 6/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is Thursday, June 22nd at 5:00 p.m.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.

Accounting Period 9 (May 2023) is now closed

Accounting Period 9 (May 2023) is now closed. The May statements must be reconciled and approved by Friday, July 21, 2023.
As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information 

[More ...]

<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
Knowledge Services.

Voucher Entry Issue

What is Happening?
UT Shared Information Services (UTSIS) has identified an issue with Payment Vouchers. When users save a voucher without attachments, then, without leaving the voucher screen, add attachments and try to save again, the user will receive an error message stating "Data being updated does not exist." 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Expense Report Budget Check Issues

What is Happening?
The Office of Disbursements has identified an issue with Travel Authorizations causing a "Predecessor error" on travel Expense Reports during budget check

What is the Impact?
Some Expense Reports related to travel are giving a Budget Check error that cannot be rectified at this time. It is recommended to not process Expense Reports if a Travel Authorization is associated with the document until further notice. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of The Office of Procurement Services.
New Teams channel for procurement

The Office of Procurement Services has created a new "Procurement Community" channel in Microsoft Teams.
Procuring goods and services at a public agency can be a complex and often daunting task due to the myriad of statutes, rules, regulations, and policies that must be followed from the State of Texas, University of Texas System (including the Board of Regents), and local UT Arlington policies and procedures. This community will serve as a resource to learn more about these procedures 

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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
Payroll Services.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, June 20, 2023.

https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
PROCUREMENT AND PAYMENT SERVICES.

PROCUREMENT FISCAL YEAR-END FY23 DEADLINES

Fiscal year-end FY23 is quickly approaching, and Procurement deadlines are just around the corner! Please make note of and adhere to the deadlines below to ensure smooth and prompt processing of your FY23 requisitions. If you have any questions, please contact your Buyer immediately for clarification.
Friday July 14, 2023: 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.

UTShare Performance Issues – Resolved
We have been informed that the performance issues with UTShare have been resolved. Please clear the cache and cookies on your browser<https://kb.uta.edu/0010564> prior to logging into UTShare, or, use a private or incognito browsing window<https://kb.uta.edu/0010708> to open UTShare.
Users should be able to perform actions and run processes successfully. If issues are encountered, please report them promptly to Knowledge Services. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

ProCard Statements - Deadline Extension
In light of the recent UTShare performance issues, the ProCard approval and attachment deadline has been extended to Thursday, June 22nd at 5:00 p.m.
The UTShare proxies request deadline has been extended to Wednesday, June 21st at 5:00 p.m. 

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This message is being distributed on behalf of
ACCOUNTING SERVICES.

ACCOUNTING PERIOD 8 (April 2023) Due Friday

Accounting Period 8 (April 2023) is now closed. April statement reconciliations and approvals are due Friday, June 16, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification<https://policy.uta.edu/doctract/documentportal/08D8956399B2EBC5B13F92C3CF40FC2E>, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. 

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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
Knowledge Services.

UTShare Performance Issues

We have been informed that there are perfomance issues with UTShare, impacting all finance modules. UT Shared information Services is working with Oracle to resolve the issues as soon as possible. We thank you for your patience while this is being resolved. 

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<https://www.uta.edu/business-affairs/training/index.php>

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Knowledge Services.

Changes to UTshare - June 12, 2023

UT Shared Information Services made a PeopleTools upgrade to UTShare over the weekend, changing the look and feel of several UTShare pages. Please see the attached document for more information. Please contact Knowledge Services if assistance is needed. 

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HR eForm Errors

What is Happening?
Users are receiving errors when creating or approving eForms.

What is the Impact?
Some users are unable to create or approve eForms.

What Actions are being taken to Resolve?
UTSIS has been notified of the issue and is working toward a resolution. We will send an additional notice once the issue is resolved. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
Resolved: UTShare unavailable

UTShare Services have been restored as of approximately 3pm.

UTShare is currently unavailable. UTSIS is aware of the issue and technicians are working to restore access as soon as possible.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
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THE OFFICE OF DISBURSEMENTS.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 5/4/23 through 6/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, June 20, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, June 16, 2023. 

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This message is being distributed on behalf of
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Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!

In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED! 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services

Semi-Monthly Time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Friday, June 2, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

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This message is being distributed on behalf of
Knowledge Services.
Upcoming Training Opportunities
[cid:image001.png@01D97851.960BCC60]Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training
[cid:image001.png@01D97851.960BCC60]These courses are conducted in person in the location listed. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.
New Policy and Procedure for Gift Cards
Business Affairs has published a new policy and procedure outlining the requirements to purchase, distribute, and record gift cards for official University business needs that are effective May 31, 2023.

It is highly recommended that the campus community become familiar with the requirements. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Division of Business Affairs.

Save the Date - year End Prep Session

Please see the attached flyer regarding the Year-End Prep session being presented by Business Affairs on Monday May 22, 2023.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Payroll Services.

SEMI-MONTHLY TIME DEADLINE
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 AM on Wednesday, May 17, 2023.

MONTHLY TIME DEADLINE
All monthly time must be entered, and supervisor approved in TCP by May 17, 2023. Any OCP payments must be entered within the April 17 – May 14 date range.
https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv  

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
ACCOUNTING SERVICES.

ACCOUNTING PERIOD 8 (April 2023) IS NOW CLOSED

Accounting Period 8 (April 2023) is now closed. April statement reconciliations and approvals are due Friday, June 16, 2023.

The deadline for March 2023 statements (Period 7) to be reconciled and approved is Friday, May 19, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
ACCOUNTING SERVICES.

ACCOUNTING PERIOD 8 (April 2023) IS NOW CLOSED
Accounting Period 8 (April 2023) is now closed. The March statements must be reconciled and approved by Friday, May 19, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.

MAV eSHOP is Unavailable – Resolved

What is Happening?
MAV eSHOP should now be available to both Shoppers and Requesters.

What is the Impact?
Both Shoppers and Requesters should be able to access MAV eSHOP. Please contact Knowledge Services if issues accessing MAV eSHOP are encountered. 

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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
Knowledge Services.

MAV eSHOP is Unavailable

What is Happening?
MAV eSHOP is currently unavailable.

What is the Impact?
Both Shoppers and Reconcilers are currently unable to access MAV eSHOP.

What Actions are being taken to Resolve?
UTSIS is aware of the issue and is working toward a resolution. We will send an additional notice once the issue is resolved. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Division of Business Affairs.

Save the Date - year End Prep Session

Please see the attached flyer regarding the Year-End Prep session being presented by Business Affairs on Monday May 22, 2023.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Division of Business Affairs.

Concur Travel Booking Update Rescheduled

Concur booking will remain available May 15-22. You can continue booking travel online, as the website update previously planned for this timeframe is being rescheduled.

You will receive an email prior to the rescheduled maintenance window with information on how to book travel when the site is unavailable and being updated. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Division of Business Affairs.

Save the Date - year End Prep Session

Please see the attached flyer regarding the Year-End Prep session being presented by Business Affairs on Monday May 22, 2023.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
THE OFFICE OF DISBURSEMENTS.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 4/4/23 through 5/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Wednesday, May 17, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Tuesday, May 16, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Business Affairs.

HUB Procurement Spot Bid Fair: May 23-24

The 2023 "Doing Business Texas Style" Spot Bid Fair, sponsored by State Senator Royce West, will be held May 23-24, 2023, in Irving, TX. The Spot Bid Fair provides procurement opportunities for Historically Underutilized Businesses (HUBs) to connect with major Texas corporations and government agencies. The UTA HUB program<https://www.uta.edu/business-affairs/hub/> will partake in the spot bid fair and would like to invite your department to participate. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Mandatory Rental Car Agency Agreements
The UT System Supplier Chain Alliance (UTSSCA) recently completed a successful competitive contracting cycle on behalf of UT Arlington to renegotiate the mandatory rental car agency contracts used by our travelers.

These new contracts offer the same level of service to our travelers as the previous contracts such as having the CDW insurance built into the rate for domestic travel. International travel will require the purchase of the CDW insurance.
The rental car agencies may be the same, but the 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services

Semi-Monthly Time Deadline

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, May 2, 2023.
https://www.uta.edu/business-affairs/payroll/payroll-processing-dates.php
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Division of Business Affairs.

Save the Date - year End Prep Session

Please see the attached flyer regarding the Year-End Prep session being presented by Business Affairs on Monday May 22, 2023.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!

In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED! 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
Upcoming Training Opportunities

[cid:image001.png@01D97851.960BCC60] Visit webapp.uta.edu/oci-training<https://webapp.uta.edu/oci-training/> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.
In-Person Training

[cid:image001.png@01D97851.960BCC60] These courses are conducted in person in the location listed. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.

Accounting Period 6 (February 2023) due Friday
Accounting Period 6 (February 2023) is now closed. The February statements must be reconciled and approved by Friday, April 21, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification<https://policy.uta.edu/doctract/documentportal/08D8956399B2EBC5B13F92C3CF40FC2E>, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
The Office of Business Affairs.

HUB Procurement Spot Bid Fair: May 23-24

The 2023 “Doing Business Texas Style” Spot Bid Fair, sponsored by State Senator Royce West, will be held May 23-24, 2023, in Irving, TX. The Spot Bid Fair provides procurement opportunities for Historically Underutilized Businesses (HUBs) to connect with major Texas corporations and government agencies. The UTA HUB program<https://www.uta.edu/business-affairs/hub/> will partake in the spot bid fair and would like to invite your department to participate. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.

Accounting Period 7 (March 2023) is now closed
Accounting Period 7 (March 2023) is now closed. The March statements must be reconciled and approved by Friday, May 19, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

ProCard Statements Due Today
The billing period for all ProCard transactions posted from 3/4/23 through 4/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, April 17, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, April 14, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155, [log in to unmask], chat or open a Service 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
Payroll Services.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 AM on Tuesday, April 18, 2023.

MONTHLY TIME DEADLINE

All monthly time must be entered, and supervisor approved in TCP by April 19, 2023. Any OCP payments must be entered within the Mar 20 - April 16 date range. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
the Division of Business Affairs
ConcUr: Travel and Expenses Information Sessions
Concur is coming soon to UTA as the new travel and expense application, and the project team is inviting you to upcoming information sessions.
The Concur project team will host virtual information sessions on April 20 and April 25. In these sessions you can hear about the project and how Concur will modernize, automate and connect travel and expense processes. The team will also present how to prepare for the change and what to expect when Concur comes 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The OFfice of Talent, Culture and Inclusion.

Dates for Ending Assignments for Graduating International Employees
Note: This does not apply to US citizens or permanent residents.

Graduating GRA assignments must end on May 10, 2023. They cannot work or be paid after May 10, 2023.
Graduating GTA assignments may continue through the end of the semester, May 31, 2023, so they can be paid but they cannot work after May 10, 2023.
Graduating Hourly Student work assignments must end on May 10, 2023. They cannot work or be paid 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.
Change in Supplier for Konica Minolta Leasing Payments
The leasing agent, Cit Bank N.A., for all Konica Minolta copiers and printers has been acquired by First-Citizens Bank & Trust Company.

Effective Wednesday April 11th, all Konica leasing payment vouchers must be made to UTShare supplier ID 0000107519 – First Citizens Bank & Trust Co. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Procurement Services.
SHI is NOW Available in Mav Eshop
SHI technical issues have been resolved. Please contact OCI Knowledge Services if you are unable to access the supplier's site through Mav eShop.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Procurement Services.
SHI is Not Available in Mav Eshop
Users are unable to punch out to SHI in Mav eShop.
SHI is aware of the technical problems and is working on a resolution.
We apologize for the inconvenience.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

ProCard Statements Available

The billing period for all ProCard transactions posted from 3/4/23 through 4/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, April 17, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, April 14, 2023.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155, [log in to unmask], chat or open a Service Now 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

Mandatory Rental Car Agency Agreements
The UT System Supplier Chain Alliance (UTSSCA) recently completed a successful competitive contracting cycle on behalf of UT Arlington to renegotiate the mandatory rental car agency contracts used by our travelers.

These new contracts offer the same level of service to our travelers as the previous contracts such as having the CDW insurance built into the rate for domestic travel. International travel will require the purchase of the CDW insurance.
The rental car agencies may be the same, but the 

[More ...]

<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Findex.php&data=05%7C01%7Cgusruby%40uta.edu%7C106ffdd9ff604bf5270008db1bf91b3f%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638134528943847425%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=WKKCYNiY8zebSypoIzaAQ0T%2B1kBefz7%2BZEWKd4viNNQ%3D&reserved=0>

This message is being distributed on behalf of
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Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!

In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED! 

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Payroll Services.

Semi-Monthly Time Deadline

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Tuesday, April 4, 2023.
https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Fpayroll%2FTCP-monthly-timesheet-deadline-dates.php&data=05%7C01%7Cknowledgeservices%40uta.edu%7C14030deba1e54fc9445508db343c248e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638161205132691800%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=nQc58kWjglZ08eLXLuuZsE26fDMxYhdg2DdQLUeXtDQ%3D&reserved=0>

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Findex.php&data=05%7C01%7Cgusruby%40uta.edu%7C24b3ceeabc2240aec64208db297ed1f1%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149396851996304%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=WuwcRArrgjKUl4LPwbtFl%2B8OkRLB5MKT5kWBGhIkl28%3D&reserved=0>
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The Office of Disbursements.
PaymentWorks available

Access to PaymentWorks, our vendor/supplier management portal has been restored.
Users were receiving a Single Sign On error message when attempting to access PaymentWorks from the UTA Apps page, https://myapps.uta.edu<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmyapps.uta.edu%2F&data=05%7C01%7Cgusruby%40uta.edu%7C24b3ceeabc2240aec64208db297ed1f1%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149396851996304%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=OM85sdnoET6aH9lNciQcca1%2BKO6Z08qnbsXXW9dJwM4%3D&reserved=0>. Access to the PaymentWorks portal has been restored. 

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Upcoming Training Opportunities

[cid:image001.png@01D94A88.FB657BC0]Visit webapp.uta.edu/oci-training<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwebapp.uta.edu%2Foci-training%2F&data=05%7C01%7Cgusruby%40uta.edu%7Caf5a0d80ab364ccea13208db18d293e8%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638131064989553738%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=VOsgXKx%2BBIoOCeBojCBBe8ig3Rcowws4TS9ApOwpMY4%3D&reserved=0> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.

In-Person Training

[cid:image001.png@01D94A88.FB657BC0]These courses are conducted in person in the location listed. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

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Resolved: eForms Tile Unavailable

The eForms tile functionality on the Workforce Administration homepage has been restored.
This module can also be accessed by navigating to the Action Request screen through the Navigator > HRMS > UTZ Customization > eForms HR/Payroll > Action Request. 

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This message is being distributed on behalf of
Accounting Services.

Period 5 (January 2023) is closed

Accounting Period 5 (January 2023) is closed. The January statements must be reconciled and approved by Friday, March 24, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information they have oversight responsibilities. Account 

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[Knowledge Services Logo]<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Findex.php&data=05%7C01%7Cgusruby%40uta.edu%7Cf02d379670474502074008db295c320e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149248139043135%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KZvUt0BFtDLH935Izt2j5UGewoEAnBxBo5%2FpaEiZSIo%3D&reserved=0>
This message is being distributed on behalf of
The Office of Disbursements

PaymentWorks Unavailable
PaymentWorks, our vendor/supplier management portal is currently unavailable.
When trying to access from the UTA Apps page, https://myapps.uta.edu you will receive a Single Sign On error message.
UT Shared Information Services and PaymentWorks are currently investigating this error.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Ftraining-chat-support.php&data=05%7C01%7Cgusruby%40uta.edu%7Cf02d379670474502074008db295c320e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149248139043135%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xsbsLYqknc0PK2YDcBllK1U%2B4F9vrj6w2fYVk0LniSc%3D&reserved=0> or open a Service Now Ticket<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Futa.service-now.com%2Fselfservice&data=05%7C01%7Cgusruby%40uta.edu%7Cf02d379670474502074008db295c320e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149248139043135%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=HNcXFBOgQySUZQtlwQa6wQOEYRe4rpryiT9z8Ol7bIc%3D&reserved=0>.
Join or Leave Listserv <https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flistserv.uta.edu%2Fscripts%2Fwa.exe%3FSUBED1%3DBATRAINING%26A%3D1&data=05%7C01%7Cgusruby%40uta.edu%7Cf02d379670474502074008db295c320e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149248139043135%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=0icq2CGHhvv95ly7xqQAqT0eRFf5Da9IAjGsuneUSS4%3D&reserved=0> | Financial Topics<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Ftraining-page-utshare-financial.php&data=05%7C01%7Cgusruby%40uta.edu%7Cf02d379670474502074008db295c320e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149248139043135%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=m9eegZUcxc6z9IZk10clkID267REpaFio7qbm0DydVs%3D&reserved=0> | HR Topics<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Ftraining-page-UTShare-hr.php&data=05%7C01%7Cgusruby%40uta.edu%7Cf02d379670474502074008db295c320e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149248139043135%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=EI7Unn%2Fn41RuMt1dDD30YZ4ERm5Psp9mnavIY32UsfE%3D&reserved=0> | Registration<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwebapp.uta.edu%2Foci-training%2F&data=05%7C01%7Cgusruby%40uta.edu%7Cf02d379670474502074008db295c320e%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638149248139043135%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=IRGgWU6cSkIWutSIzaRo69PPv8E2Yhf0Xz3GjyyB%2BaU%3D&reserved=0>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.

UTShare eForms Tile Unavailable

The eForms tile on the Workforce Administration homepage is currently unavailable and will give an access error if used.
As a workaround, please navigate to the Action Request screen through the Navigator > HRMS > UTZ Customization > eForms HR/Payroll > Action Request.
UT Shared Information Services is currently investigating this error.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv  | Financial Topics | HR Topics 

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This message is being distributed on behalf of
Payment Card Services.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 2/4/23 through 3/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, March 20, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Thursday, March 16, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.

Accounting Period 6 (February 2023) is now closed
Accounting Period 6 (February 2023) is now closed. The February statements must be reconciled and approved by Friday, April 21, 2023. February statements must be reconciled and approved by Friday, April 21, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

SEMI-MONTHLY TIME DEADLINE

All semi-monthly payroll time entry must be completed and approved by both employee and supervisor in TCP by 10:00AM on Monday March 20, 2023.

Monthly Time Deadline
All monthly time must be entered, and supervisor approved in TCP by March 22, 2023. Any OCP payments must be entered within the Feb 13 – Mar 16 date range.
https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Fpayroll%2FTCP-monthly-timesheet-deadline-dates.php&data=05%7C01%7Cknowledgeservices%40uta.edu%7Cf6c06fc35ace44fb178e08db261ee305%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638145686326100174%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=PvWAnORTyg0cUCeooI2LkxltKv7rkUzou0Hh1dWeVaM%3D&reserved=0>
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv  | 

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UTShare NOW available
UTShare is now available.
If you experience issues accessing UTShare<uta.edu/utshare>, please clear the cache and cookies on your browser<https://kb.uta.edu/0010564>, or use a private or incognito browsing window<https://kb.uta.edu/0010708> to open UTShare.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Ftraining-chat-support.php&data=05%7C01%7Csara.barton%40uta.edu%7C6346365058d54501d17b08db25a036ef%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638145142279801735%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=YYS4AFben7zvliaL97FAUqa366JWTnISN7l%2B4Oz740s%3D&reserved=0> or open a Service Now Ticket<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Futa.service-now.com%2Fselfservice&data=05%7C01%7Csara.barton%40uta.edu%7C6346365058d54501d17b08db25a036ef%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638145142279801735%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=MAC%2B6Aua0H0lgj4yD1PzP0svgK%2BytKjcJORcwbYR6HM%3D&reserved=0>.
Join or Leave Listserv <https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flistserv.uta.edu%2Fscripts%2Fwa.exe%3FSUBED1%3DBATRAINING%26A%3D1&data=05%7C01%7Csara.barton%40uta.edu%7C6346365058d54501d17b08db25a036ef%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638145142279801735%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=ImKgzUqJUXjigKSfJOt7BLYfGVoj%2Fwh5BwZ%2BJDzNvyQ%3D&reserved=0> | Financial Topics<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Ftraining-page-utshare-financial.php&data=05%7C01%7Csara.barton%40uta.edu%7C6346365058d54501d17b08db25a036ef%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638145142279801735%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=DoTrb8J60pf4%2BVoSki0HPbYOKJVFvzdCJn1m4diYv6Y%3D&reserved=0> | HR Topics<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Ftraining-page-UTShare-hr.php&data=05%7C01%7Csara.barton%40uta.edu%7C6346365058d54501d17b08db25a036ef%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638145142279801735%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=dn2%2BlQcezJi77KbWHaluYCvOwh7carB5cYpJJkpjMFQ%3D&reserved=0> | Registration<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwebapp.uta.edu%2Foci-training%2F&data=05%7C01%7Csara.barton%40uta.edu%7C6346365058d54501d17b08db25a036ef%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638145142279801735%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Apn%2BOAYBQctwk%2Bixpr2Wr613pNGf5qblPUPNpnuazYY%3D&reserved=0>

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This message is being distributed on behalf of
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UTShare unavailable

UTShare is currently unavailable. UTSIS is aware of the issue and technicians are working to restore access as soon as possible.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Academic Human Resources.

Department Budget Table Roll Forward

The roll forward of the FY23 Department Budget Table (DBT) to FY24 was completed Wednesday, March 1st. This early roll is necessary to allow academic departments to begin processing Fall 2023 assignments in UTShare and ensure that academic personnel are assigned as instructors of record in MyMav as quickly as possible. This will allow our students to make informed decisions when enrolling in classes. 

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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
Academic Human Resources.

Department Budget Table Roll Forward

The roll forward of the FY24 Department Budget Table (DBT) was completed Wednesday, March 1st. This early roll is necessary to allow academic departments to begin processing Fall 2023 assignments in UTShare and ensure that academic personnel are assigned as instructors of record in MyMav as quickly as possible. This will allow our students to make informed decisions when enrolling in classes. 

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This message is being distributed on behalf of
The Office of Disbursements.

Mandatory Rental Car Agency Agreements

The UT System Supplier Chain Alliance (UTSSCA) recently completed a successful competitive contracting cycle on behalf of UT Arlington to renegotiate the mandatory rental car agency contracts used by our travelers.

These new contracts offer the same level of service to our travelers as the previous contracts such as having the CDW insurance built into the rate for domestic travel. International travel will require the purchase of the CDW insurance.
The rental car agencies may be the same, but the 

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[Knowledge Services Logo]<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Findex.php&data=05%7C01%7Csara.barton%40uta.edu%7C07954e9c82574e7e7f5208db1e5a756b%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638137146086971585%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=imDGVkjyEIFqLKeEKUu1ux3hR3nrqHPX7nzeoB0goT0%3D&reserved=0>
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Payment Card Services.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 2/4/23 through 3/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, March 20, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Thursday, March 16, 2023. 

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PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 2/4/23 through 3/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, March 20, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, March 17, 2023. 

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<https://www.uta.edu/business-affairs/training/index.php>

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The Office of Disbursements.

Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!

In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED! 

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Semi-Monthly Time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Thursday, March 2, 2023.
https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Fpayroll%2FTCP-monthly-timesheet-deadline-dates.php&data=05%7C01%7Cgusruby%40uta.edu%7C5b771dbfacfd42d1f22308db102ab502%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121547850478658%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Ykd%2BTj4biKzCADOQBvyY%2F%2FVWLqYbJzhyKMod9iJUbP0%3D&reserved=0>

Please use the most current form to payout vacation leave for terminated employees now found on the Business Affairs forms page.
https://resources.uta.edu/business-affairs/forms/index.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fresources.uta.edu%2Fbusiness-affairs%2Fforms%2Findex.php&data=05%7C01%7Cgusruby%40uta.edu%7C5b771dbfacfd42d1f22308db102ab502%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121547850478658%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=OSXzQYOBf%2FPJjzkd0eKYIiM7iigdYiTX%2FNxPVkenju4%3D&reserved=0>
Scroll down to “Payroll” and chose form BF-P-F9.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Ftraining-chat-support.php&data=05%7C01%7Cgusruby%40uta.edu%7C5b771dbfacfd42d1f22308db102ab502%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121547850478658%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=e7Lyl7M3GgdiklwbtGVmAckffZbNzUptOE1Ho4DCzAU%3D&reserved=0> or open a Service Now Ticket<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Futa.service-now.com%2Fselfservice&data=05%7C01%7Cgusruby%40uta.edu%7C5b771dbfacfd42d1f22308db102ab502%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121547850478658%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=QIaiLmtg2KrEXFusbHe0yNq556qrcu1NmrMJq4u0uJ0%3D&reserved=0>.
Join or Leave Listserv  | Financial Topics 

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This message is being distributed on behalf of
Payroll Services.

Semi-Monthly Time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Thursday, March 2, 2023.
https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Fpayroll%2FTCP-monthly-timesheet-deadline-dates.php&data=05%7C01%7Cgusruby%40uta.edu%7C5b771dbfacfd42d1f22308db102ab502%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121547850478658%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Ykd%2BTj4biKzCADOQBvyY%2F%2FVWLqYbJzhyKMod9iJUbP0%3D&reserved=0>
Please use the most current form to payout vacation leave for terminated employees now found on the Business Affairs forms page.
https://resources.uta.edu/business-affairs/forms/index.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fresources.uta.edu%2Fbusiness-affairs%2Fforms%2Findex.php&data=05%7C01%7Cgusruby%40uta.edu%7C5b771dbfacfd42d1f22308db102ab502%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121547850478658%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=OSXzQYOBf%2FPJjzkd0eKYIiM7iigdYiTX%2FNxPVkenju4%3D&reserved=0>
Scroll down to “Payroll” and chose form BF-P-F9. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
The Office of Disbursements.

ProCard Application and Agreements Moved to SharePoint

The Office of Disbursements continues to provide enhancements to processes for improved efficiencies and business practices for our campus community.

UTA’s ProCard Applications and Agreements are moving to the Disbursements SharePoint<https://mavsuta.sharepoint.com/sites/forms/baet/travel> site as an electronic document similar to the Travel Card Applications effective March 6, 2023.
Please review the Job Aid – Request a ProCard<https://resources.uta.edu/business-affairs/training/files/utshare-financial/procard/job-aid/request-a-procard-job-aid.pdf> for step by step instructions.
This conversion will allow for a central point of entry and electronic approval workflow which will eliminate the 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
the Office of Talent, Culture, and Inclusion.

New Clearance and Release Process

Colleagues,

The Office of Talent, Culture, and Inclusion is implementing new clearance and release processes, including a form to be completed by resigning employees, students, retirees, and transfers. Adjunct faculty with UTA-owned assets must also follow this process. 

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[Knowledge Services Logo]<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Findex.php&data=05%7C01%7Cgusruby%40uta.edu%7Cbb971c7979174510d18008dafe507f18%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638101918996634629%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=VGMgjb8Zhyqohokysfumik%2BzYVBAoeQ9EBka2GfCXxo%3D&reserved=0>
This message is being distributed on behalf of
Knowledge Services.

Upcoming Training Opportunities

[cid:image001.png@01D94A88.FB657BC0]Visit webapp.uta.edu/oci-training<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwebapp.uta.edu%2Foci-training%2F&data=05%7C01%7Cgusruby%40uta.edu%7Cbb971c7979174510d18008dafe507f18%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638101918996634629%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=XKBug9urVrlWQ%2FNWRq8PHuq3beoVrOpCDhbXdB8%2F%2Fi0%3D&reserved=0> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.

In-Person Training
[cid:image001.png@01D94A88.FB657BC0]These courses are conducted in person in the location listed. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Business Process Improvement.

Upcoming Business Process Improvement Training

Spring Learning Opportunities

Join the Process Improvement Community
The process improvement team hosts professional development sessions for employees seeking to learn more about conducting process improvement activities on campus. This community is also a place to hear from guest presenters at other universities and access curated training materials for those looking for more information about problem solving, process improvement, continuous improvement and change management. 

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This message is being distributed on behalf of
Payment Card Services.

PROCARD STATEMENTS AVAILABLE

The billing period for all ProCard transactions posted from 1/4/23 through 2/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, February 20, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Payroll Services.

Semi-Monthly Time Deadline
All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Friday, February 17, 2023.
https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Fpayroll%2FTCP-monthly-timesheet-deadline-dates.php&data=05%7C01%7Cknowledgeservices%40uta.edu%7Cb92741b93c764678174908db1020fc75%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121506073552722%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=QPXh3m6J3i%2Friri8FJX5oIfARxpK%2FIZdKQ8d1YvG6LU%3D&reserved=0>

Please use the most current form to payout vacation leave for terminated employees now found on the Business Affairs forms page.
https://resources.uta.edu/business-affairs/forms/index.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fresources.uta.edu%2Fbusiness-affairs%2Fforms%2Findex.php&data=05%7C01%7Cknowledgeservices%40uta.edu%7Cb92741b93c764678174908db1020fc75%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638121506073552722%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=B5ZJLiDK40ofm%2FMfEBdZinh0ouo%2BvGckYkFdZL1rdAY%3D&reserved=0>
Scroll down to “Payroll” and chose form BF-P-F9. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Accounting Services.

Period 5 (January 2023) is now closed

Accounting Period 5 (January 2023) is now closed. The January statements must be reconciled and approved by Friday, March 24, 2023.
As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information they 

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[Photo of Stephanie Scott with "A message from the A V P for Business Affairs and Controller"]

February 2023

Dear Colleagues,

Texas state law requires each state agency to perform an annual physical inventory of equipment. The University of Texas at Arlington will begin its annual physical inventory this month. The accomplishment of this goal is a team effort between the campus departments and Inventory Services. The inventory process is due to be completed in its entirety by June 30th, 2023. 

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[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
This message is being distributed on behalf of
Knowledge Services.
TCP Request Manager
Managers and Timekeepers,
We are working with TCP to find a permanent solution to an issue impacting the employee approval and accrual process. In the meantime, please only approve leave requests between 10am and 8pm. You may also notice incorrect accrual balances outside of these hours.
The issue stems from the recent TCP upgrade. TCP is aware of the issue and working to resolve it as quickly as possible. When the fix is applied, we will update you.
If you have any questions, please 

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[Knowledge Services Logo]<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Ftraining%2Findex.php&data=05%7C01%7Cgusruby%40uta.edu%7C1da2f1d24a1d4233a41708daef2f7166%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638085284298080996%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=%2BlOcxSv4qkXg3o6TsSsD5lKqMGzhzq%2FVIJbaf1nw8OA%3D&reserved=0>
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Payment Card Services.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 1/4/23 through 2/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Monday, February 20, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, February 17, 2023. 

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<https://www.uta.edu/business-affairs/training/index.php>

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PAYROLL SERVICES.

sEMI-mONTHLY tIME dEADLINE

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Thursday, February 2, 2023.

https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Fpayroll%2FTCP-monthly-timesheet-deadline-dates.php&data=05%7C01%7Cknowledgeservices%40uta.edu%7Caf28b7ac060844bcd2af08db0464d7dc%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638108603390882762%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=i%2BfxY0%2Fmxzv6sbL2hF%2F66kEvVNaI3n6hcRiUlMYXjko%3D&reserved=0>

Please use the most current form to payout vacation leave for terminated employees now found on the Business Affairs forms page. 

[More ...]

[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>
THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
Knowledge Services
TCP Menu Change Issue

The latest update of the university's timekeeping system, TCP, features a new menu item labeled "Clair." It appears to be a link to a payday loan service vendor. The button is only visible to managers and timekeepers, not employees. 

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Accounting Services.

Sahara Unavailable

The overnight SAHARA update load did not complete successfully and was manually restarted by UTSIS at 9am. SAHARA will not be available to users until at least 3pm.
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1> | Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php> | HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php> | Registration<https://webapp.uta.edu/oci-training/>

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This message is being distributed on behalf of
The Office of Disbursements.
New Mileage Rate for 2023

Effective January 1, 2023, the standard mileage reimbursement rate for travel dated January 1, 2023, and after, increased from 62.5 cents per mile to 65.5 cents per mile.
This rate is consistent with the Internal Revenue Service’s standard mileage rate.
For assistance with mileage reimbursement, or any other travel-related question, call the Office of Disbursements at 2-2194.
Note: The rate of reimbursement is affected by the travel date, not the reimbursement date.
If you have any questions or concerns, contact 

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This message is being distributed on behalf of
Accounting Services.

Period 4 (December 2022) is Closed

Accounting Period 4 (December 2022) is now closed. The December statements must be reconciled and approved by Friday, February 24, 2023.

As a reminder, per UTA BF-AS-PR-07 procedure, Financial Statement Reconciliation and Annual Department Head Certification, Account Owners and Managers are responsible for reviewing and approving financial statements to ensure that all cost centers and projects are reconciled and approved monthly. In addition to monthly reconciliations, Department Heads are required to provide an annual certification for all financial information they have 

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This message is being distributed on behalf of
Accounting Services.

Period 3 (November 2022) is Closed

Accounting Period 3 (November 2022) is now closed. The November statements must be reconciled and approved by Friday, January 27, 2023.
Training for reconcilers for the SAHARA module is required. Training dates can be found at https://webapp.uta.edu/oci-training/<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwebapp.uta.edu%2Foci-training%2F&data=05%7C01%7Cgusruby%40uta.edu%7Ca171027f36df4acdfaf608dac8c3532c%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638043038499814005%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=dNJSYw%2BUUcb%2FM30Ldy3ZdvplC6U3nvFSPpc6FP9Yjc4%3D&reserved=0>.
SAHARA training materials for approvers are available. These supplemental materials include a detailed Training Guide, a step-by-step Job Aid, and a brief training video. Approvers are welcome to attend SAHARA reconciler training, where details of the approval process are discussed. Training dates can be 

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Knowledge Services.

Upcoming Training Opportunities

[cid:image005.png@01D870ED.4DE0AE40]Visit webapp.uta.edu/oci-training<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwebapp.uta.edu%2Foci-training%2F&data=05%7C01%7Cgusruby%40uta.edu%7C98d8a8613859436c49f308daccc85da5%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638047458196922752%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=UWF0sPmH3%2B1ZQwiEg9%2B0C9XjQqRb8m%2FIIrEF0e4Luts%3D&reserved=0> to access links to asynchronous, online Canvas courses and register for online training conducted via Teams with a live instructor. Please carefully review the instructions when registering for a class.

In-Person Training
[cid:image005.png@01D870ED.4DE0AE40]These courses are conducted in person in the location listed. Please bring your own UTA computer if available. If you prefer a training laptop be provided for you, please email [log in to unmask]<mailto:[log in to unmask]> at least 1 hour prior to your registered class. 

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This message is being distributed on behalf of
Business Technology Services.

MARS Maintenance This Weekend

What is Happening?
Maintenance is being performed on the MARS database. Data will be unavailable during this maintenance.
When will this Happen?
Friday, Jan. 20 at 5pm until Saturday, Jan. 21 at 5pm.
What Do I Need to Do?
No action is needed on your part. 

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This message is being distributed on behalf of
Procurement and Payment Services.

SEARCH TOOL FOR GROUP PURCHASING ORGANIZATION (GPO) VENDORS, PRODUCTS AND SERVICES

GPOs are a valuable tool that can be used for goods and services from thousands of vendors already under contract. A search tool is available to assist you in locating specific vendors, products and services. Using a GPO supplier can reduce procurement lead time and ensures we are utilizing partners that have been vetted by a contracting authority and offer the University favorable pricing. 

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This message is being distributed on behalf of
Payment Card Services.

PROCARD STATEMENTS AVAILABLE
The billing period for all ProCard transactions posted from 12/4/22 through 1/3/23 is now available. The deadline to have both hard copy and electronic statements approved, including Purchasing Card Transaction Logs and attachments complete in UTShare, is 5:00 p.m. Tuesday, January 17, 2023.
All ProCard Reconciler and Reviewer/Approver proxy change requests are to be made by 5:00 p.m. on Friday, January 13, 2023. 

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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
Payroll Services.

Semi-Monthly Time Deadline

All semi-monthly payroll time entries must be completed and approved by both employee and supervisor in TCP by 10:00 am on Wednesday, January 18, 2023.

https://www.uta.edu/business-affairs/payroll/TCP-monthly-timesheet-deadline-dates.php<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uta.edu%2Fbusiness-affairs%2Fpayroll%2FTCP-monthly-timesheet-deadline-dates.php&data=05%7C01%7Cknowledgeservices%40uta.edu%7Cac5fca5f8d8242671f4008daf89201aa%7C5cdc5b43d7be4caa8173729e3b0a62d9%7C0%7C0%7C638095603218589444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=n5zxZHaAHmra2BzRoukKsrtq2MeBWEpABIRz1HbZnKw%3D&reserved=0>

Please use the most current form to payout vacation leave for terminated employees now found on the Business Affairs forms page. 

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This message is being distributed on behalf of
The Office of Disbursements.
New Mileage Rate for 2023
Effective January 1, 2023, the standard mileage reimbursement rate for travel dated January 1, 2023, and after will increase from 62.5 cents per mile to 65.5 cents per mile.
This rate is consistent with the Internal Revenue Service's standard mileage rate.
For assistance with mileage reimbursement, or any other travel-related question, call the Office of Disbursements at 2-2194.
Note: The rate of reimbursement is affected by the travel date, not the reimbursement date.
If you have any questions or concerns, 

[More ...]