DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system.  It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training.  Subscriptions are free and may be placed by
following the instructions at the end.  If you have received this message
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Subscriptions may also be removed by following the instructions at the end.
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The *DEFINE Classes for the Month of February are as follows:

                          *Basic Navigating in *DEFINE

                          *Wednesday,  February 6th     1:30 p.m.  - 3:00
p.m.

  This class is designed for campus faculty and staff members who are
required to use the on-line accounting system for processing transactions or
managing account balances.  Topics covered
include an explanation of what *DEFINE is and how it can be used, how to
access *DEFINE, how to set or change a password, explanations of basic
screen structure, tips for successful navigation through *DEFINE
screens,information available in *DEFINE and where to get HELP with the
system.
Participants will sign on to *DEFINE and navigate through the screens with
the instructor. Please contact us at ext. 2138 or via e-mail at
[log in to unmask] to establish a User ID and password before
attending class.

                       *GBM (Account Balances) & GTM (Account Transactions)

                       *Wednesday, February 6th     3:15 p.m. -  5:00 p.m.

   This class is designed for campus faculty and staff who are required to
manage account balances and decipher on-line balance and transaction
information. Topics covered include what input information is required to
view balance and transaction information, explanations of the
screen headings and how to read the balance and transaction data.
Participants are asked to
bring a departmental account number to class and encouraged to ask specific
account questions.

                       *AMM (Employee Appointments-PAFs)

                       *Tuesday, February 12th  8:30 a.m. - 10:00 a.m.

   This class is designed for staff members who are required to process
appointment documents for
their department personnel.Each employee's appointment document designates
his or her payroll
information. Participants  will learn how to process new electronic
appointment documents and
how to change information on existing appointments.


                        *VE5, VE6 and VP5 (Request to Travel and Travel
Vouchers)

                        *Thursday, February 14th     8:30 a.m. - 11:30 a.m.


   This class is designed for staff members responsible for processingtravel
requests and payments for individuals in adepartment. Participants will
learn how to create electronic travel
requests, correct original travel request documents and process electronic
travel  reimbursements.

                        *TRAVEL LAB

                        *Tuesday, February 19th    8:30 a.m. - 10:30 a.m.

   The travel Lab is a workshop designed for staff members who have attended
VE5, VE6 and VP5
training and would like more experience entering their electronic travel
requests and
reimbursements. Participants will be given sample travel documents and
allowed to create
electronic travel requests and vouchers.  Individuals work at their own pace
and seating is
limited to provide adequate instructor attention for specific questions.


                        * VP2 (Under $2,000 Voucher Payments and
Reimbursements)
                               & GGV(Vendor Setup)

                        *Wednesday, February 13th    1:30 p.m. - 3:30 p.m.

   This class is designed for staff members who are required to process
payment vouchers for their department.  Participants will learn how to
create electronic vouchers for reimbursements or purchases under $2,000 and
how to set up vendor identification numbers that are not currently
in the vendor file.


                        *VP2 LAB

                        *Wednesday, February 13th    3:45 p.m. -  5:00 p.m.

    The VP2 Lab is a workshop designed for staff members who have attended
VP2 training and would
like more experience entering electronic payments. Participants will be
given sample payment
invoices (or may bring actual payment documents from their department) and
allowed to create
electronic payment vouchers.  Individuals work at their own pace and seating
is limited to
provide adequate instructor attention for specific questions.


                       *ETM (Employee Time Management, Vacation/Sick Leave)

                       *Tuesday, February 12th    10:15 a.m. - 11:15 a.m.

    This class is designed for those responsible for maintaining
departmental employee time
records such as vacation, sick leave and other absences. Class topics
include instructions for
entering employee time records electronically and viewing employee time
balances and accruals
on-line.


                       *VT1 and VT2 (Request to Transfer Funds)

                       *Thursday, February 21st    10:45 a.m. - 11:45 a.m.

    This class is designed for University personnel who are responsible for
moving funds between
accounts and budget categories. Participants will learn how to create
electronic transfers of
funds between different account numbers and between budget categories within
the same account.
Electronic transfers are not allowed on 26 (grant) accounts or
30(restricted) accounts.


                       *VP7 (Procurement Card Voucher)

                       *Thursday, February 21st    9:00 a.m. - 10:30 a.m.

    This class is designed for staff members who approve electronic Procard
payment vouchers.
Participants will learn how the electronic Procard voucher is created, how
they will be notified
that the document has been created, how to access the voucher and how to
make changes and
approve the voucher for payment.  Class instruction will also cover the
types of changes that
can or cannot be made to the electronic Procard voucher.



  NOTE:  You should have prior authorizations to modules to attend classes.

  Please sign up by e-mailing [log in to unmask] Classes are
limited to 20 participants.

  Classes require the user to access the system, so please ensure that your
password is current and arrive promptly at the scheduled time to prevent
class disruption.

  If you are a new user in *DEFINE, please contact us at ext. 2138 or via
e-mail at
[log in to unmask] to establish a User ID and password before
attending class(es).
We will assist you in logging on to the system and reading and confirming
the security policy
before attending the first class.

  If you require an accommodation because of a disability to fully
participate in these programs,
please contact *DEFINE Education at extension 2138.

  *All classes will be held in Room 110A JD Wetsel Service Bldg.   *Enter
the building from the
west side doors (the ones closest to the Stadium). Go through one set of
double doors, then
through another set of double doors with a sign stating "Watch Out for
Forklifts". Turn left
and walk down the ramp. At the bottom of the ramp turn left, then enter the
training room door
at the top of the stairs.

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