DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system. It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training. Subscriptions are free and may be placed by
following the instructions at the end. If you have received this message
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Subscriptions may also be removed by following the instructions at the end.
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> The *DEFINE Classes for the Month of August are as follows:
>
> *Basic Navigating in *DEFINE
>
> *Wednesday, August 8th 1:30 p.m. -
> 3:00 p.m.
>
> This class is designed for campus faculty and staff members who
> are required to use the on-line accounting system for processing
> transactions or managing account balances. Topics covered include an
> explanation of what *DEFINE is and how it can be used, how to access
> *DEFINE, how to set or change a password, explanations of basic screen
> structure, tips for successful navigation through *DEFINE screens,
> information available in *DEFINE and where to get HELP with the system.
> Participants will sign on to *DEFINE and navigate through the screens with
> the instructor. Please contact us at ext. 2138 or via e-mail at
> [log in to unmask] to establish a User ID and password before
> attending class.
>
> *GBM (Account Balances) & GTM (Account
> Transactions)
>
> *Wednesday, August 8th 3:30 p.m. -
> 5:00 p.m.
>
> This class is designed for campus faculty and staff who are
> required to manage account balances and decipher on-line balance and
> transaction information. Topics covered include what input information is
> required to view balance and transaction information, explanations of the
> screen headings and how to read the balance and transaction data.
> Participants are asked to bring a departmental account number to class and
> encouraged to ask specific account questions.
>
> *AMM (Employee Appointments-PAFs)
>
> *Thursday, August 9th 8:30 a.m. - 10:00
> a.m.
>
> This class is designed for staff members who are required to
> process appointment documents for their department personnel. Each
> employee's appointment document designates his or her payroll information.
> Participants will learn how to process new electronic appointment
> documents and how to change information on existing appointments.
>
> *Reading the Statement of Account and
> Account Reconciliation
>
> *Tuesday, August 14th 8:30 a.m. - 10:00
> a.m.
>
>
> This class is designed for managers and staff members responsible
> for reconciling the University's official accounting records to the
> records maintained by the department. The objective of the class is to
> enable the participant to read and understand each part of the statement
> of account and to reconcile departmental records to the accounting
> transactions reflected on the statement. Participants are encouraged to
> bring an actual statement of account to class for discussion of specific
> items on the statement.
>
> *VE5, VE6 and VP5 (Request to Travel
> and Travel Vouchers)
>
> *Wednesday, August 15th 1:30 p.m. -
> 4:30 p.m.
>
>
> This class is designed for staff members responsible for
> processing travel requests and payments for individuals in a department.
> Participants will learn how to create electronic travel requests, correct
> original travel request documents and process electronic travel
> reimbursements.
>
> *TRAVEL LAB
>
> *Thursday, August 16th 8:30 a.m. - 10:30
> a.m.
>
> The travel Lab is a workshop designed for staff members who have
> attended VE5, VE6 and VP5 training and would like more experience entering
> their electronic travel requests and reimbursements. Participants will be
> given sample travel documents and allowed to create electronic travel
> requests and vouchers. Individuals work at their own pace and seating is
> limited to provide adequate instructor attention for specific questions.
>
> *VT1 and VT2 (Request to Transfer
> Funds)
>
> *Thursday, August 16th 10:45 a.m.
> - 11:45 a.m.
>
> This class is designed for University personnel who are
> responsible for moving funds between accounts and budget categories.
> Participants will learn how to create electronic transfers of funds
> between different account numbers and between budget categories within the
> same account.
> Electronic transfers are not allowed on 26 (grant) accounts or
> 30(restricted) accounts.
>
> * VP2 (Under $1,000 Voucher Payments
> and Reimbursements)
> & GGV(Vendor ID Setup)
>
> *Tuesday, August 21st 8:30 a.m. -
> 10:30 a.m.
>
> This class is designed for staff members who are required to
> process payment vouchers for their department. Participants will learn
> how to create electronic vouchers for reimbursements or purchases under
> $1,000 and how to set up vendor identification numbers that are not
> currently in the vendor file.
>
> *VP2 LAB
>
> *Tuesday, August 21st 10:45 a.m. - 12:00
> p.m.
>
> The VP2 Lab is a workshop designed for staff members who have
> attended VP2 training and would like more experience entering electronic
> payments. Participants will be given sample payment invoices (or may bring
> actual payment documents from their department) and allowed to create
> electronic payment vouchers. Individuals work at their own pace and
> seating is limited to provide adequate instructor attention for specific
> questions.
>
> *VP7 (Procurement Card Voucher)
>
> *Wednesday, August 22nd 2:00 p.m. -
> 3:00 p.m.
>
> This class is designed for staff members who approve electronic
> Procard payment vouchers. Participants will learn how the electronic
> Procard voucher is created, how they will be notified that the document
> has been created, how to access the voucher and how to make changes and
> approve the voucher for payment. Class instruction will also cover the
> types of changes that can or cannot be made to the electronic Procard
> voucher.
>
> *ETM (Employee Time Management, Vacation/Sick
> Leave)
>
> *Wednesday, August 22nd 3:30 p.m. -
> 4:30 p.m.
>
> This class is designed for those responsible for maintaining
> departmental employee time records such as vacation, sick leave and other
> absences. Class topics include instructions for entering employee time
> records electronically and viewing employee time balances and accruals
> on-line.
>
>
> NOTE: You should have prior authorizations to modules to attend
> classes.
>
> Please sign up by e-mailing [log in to unmask]
> Classes are limited to 20 participants.
>
> Classes require the user to access the system, so please ensure
> that your password is current and arrive promptly at the scheduled time to
> prevent class disruption.
>
> If you are a new user in *DEFINE, please contact us at ext. 2138 or
> via e-mail at [log in to unmask] to establish a User ID and
> password before attending class(es). We will assist you in logging on to
> the system and reading and confirming the security policy before attending
> the first class.
>
> If you require an accommodation because of a disability to fully
> participate in these programs, please contact *DEFINE Education at
> extension 2138.
>
> *All classes will be held in Room 110A JD Wetsel Service Bldg.
> *Enter the building from the west side doors (the ones closest to the
> Stadium). Go through one set of double doors, then through another set of
> double doors with a sign stating "Watch Out for Forklifts". Turn left and
> walk down the ramp. At the bottom of the ramp turn left, then enter the
> training room door at the top of the stairs.
>
>
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