DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system.  It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training.  Subscriptions are free and may be placed by
following the instructions at the end.  If you have received this message
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Subscriptions may also be removed by following the instructions at the end.
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> The *DEFINE Classes for the Month of December are as follows:
>
>                      *Basic Navigating in *DEFINE
>
>                      *Wednesday, December 6th   1:30 p.m.  - 3:00 p.m.
>
> This class is designed for campus faculty and staff members who are
> required to use the on-line accounting system for processing transactions
> or managing account balances.  Topics covered include an explanation of
> what *DEFINE is and how it can be used, how to access *DEFINE, how to set
> or change a password, explanations of basic screen structure, tips for
> successful navigation through *DEFINE screens, information available in
> *DEFINE and where to get HELP with the system.  Participants will sign on
> to *DEFINE and
> navigate through the screens with the instructor. Please contact us at
> ext. 2138 or via e-mail at [log in to unmask] to establish a
> User ID and password before attending class.
>
>                     *GBM (Account Balances) & GTM (Account Transactions)
>
>                     *Wednesday, December 6th     3:15 p.m. -  5:00 p.m.
>
> This class is designed for campus faculty and staff who are required to
> manage account balances and decipher on-line balance and transaction
> information. Topics covered include what input information is required to
> view balance and transaction information, explanations of the screen
> headings and how to read the balance and transaction data.  Participants
> are asked to bring a departmental account number to class and encouraged
> to ask specific account questions.
>
>
>                    *VE5, VE6 and VP5 (Request to Travel and Travel
> Vouchers)
>
>                    *Wednesday, December 13th        1:30 p.m. -  4:45 p.m.
>
>
> This class is designed for staff members responsible for processing travel
> requests and payments for individuals in a department. Participants will
> learn how to create electronic travel requests, correct original travel
> request documents and process electronic travel reimbursements.
>
>
>
>                        *AMM (Employee Appointments-PAFs)
>
>                        *Thursday, December 7th      10:00 a.m. -  12:00
> p.m.
>
> This class is designed for staff members who are required to process
> appointment documents for their department personnel.  Each employee's
> appointment document designates his or her payroll information.
> Participants will learn how to process new electronic appointment
> documents and how to change information on existing appointments.
>
>
>
>                        * VP2 (Under $1,000 Voucher Payments and
> Reimbursements) & GGV(Vendor ID Setup)
>
>                        *Thursday, December 14th      8:30 a.m. -  10:30
> a.m.
>
>
>
> This class is designed for staff members who are required to process
> payment vouchers for their department.  Participants will learn how to
> create electronic vouchers for reimbursements or purchases under $1,000
> and how to set up vendor identification numbers that are not currently in
> the vendor file.
>
>
>
>                   *Reading the Statement of Account and Account
> Reconciliation
>
>                   *Tuesday, December 12th            10:30 a.m. -  11:30
> a.m.
>
>
> This class is designed for managers and staff members responsible for
> reconciling the university's official accounting records to the records
> maintained by the department.  The objective of the class is to enable the
> participant to read and understand each part of the statement of account
> and to reconcile departmental records to the accounting transactions
> reflected on the statement.  Participants are encouraged to bring an
> actual statement of account to class for discussion of specific items on
> the statement.
>
>
>                       *VP7 (Procurement Card Voucher)
>
>                       *Wednesday, December 20th      2:00 p.m. -  3:00
> p.m.
>
> This class is designed for staff members who approve electronic Procard
> payment vouchers.  Participants will learn how the electronic Procard
> voucher is created, how they will be notified that the document has
> been created, how to access the voucher and how to make changes and
> approve the voucher for payment.  Class instruction will also cover the
> types of changes that can or cannot be made to the electronic Procard
> voucher.
>
> If you do not see the class you are interested in, please send us a
> message.
>
>
>
> NOTE:  You should have prior authorizations to modules to attend classes.
>
>
> Please sign up by e-mailing [log in to unmask] Classes are
> limited to 20 participants.
>
> Classes require the user to access the system, so please ensure that your
> password is current and arrive promptly at the scheduled time to prevent
> class disruption.
>
>
> If you require an accommodation because of a disability to fully
> participate in these programs, please contact *DEFINE  Education at
> extension 2138.
>
> *All classes will be held in Room 110A JD Wetsel Service Bldg.
>
> *You will enter the building from the West side doors, these are the ones
> closest to the Stadium. Go through two sets of double doors, the last set
> will say "Watch Out for Forklifts". Turn left, walk down the ramp, then
> take
> a left and turn up some stairs.
>
>
>
>

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