DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system. It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training. Subscriptions are free and may be placed by
following the instructions at the end. If you have received this message
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Subscriptions may also be removed by following the instructions at the end.
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The *DEFINE Classes for the Month of January are as follows + NEW LAB
CLASSES FOR VP2 AND TRAVEL:
*Basic Navigating in Define
*Tuesday, January 11th 8:30 a.m. - 10:00 a.m.
Topics covered in this class will include signing on to *DEFINE, changing
passwords, setting up your personal module (YMM), navigating through *DEFINE
commands and using the menu structure. Please contact us at ext. 2138 or
via e-mail [log in to unmask] to establish a User ID and password
before attending class. Also, please bring your departmental account number
to class.
*GBM (Account Balances) & GTM (Account Transactions)
*Tuesday, January 11th 10:00 a.m. - 11:30am.
The topics covered in this class will include viewing account balances and
transactions on-line. Please bring a departmental account number to class.
* VP2 (Under $1,000 Voucher Payments and Reimbursements)
&GGV(Vendor ID Setup)
*Wednesday, January 19th 1:00 p.m. - 3:00 p.m.
This class will teach you how to create electronic payment vouchers for
reimbursements or purchases under $1,000.00 in cases
where you cannot utilize the Procard. *NOTE: An under $1000 Purchase order
number is still required. The GGV portion will
teach you how to setup vendor identification numbers that are not currently
in the vendor file.
VP2 LAB -- You must have completed VP2 training prior to this lab,
Class will be limited to 10 participants,
*Wednesday, January 19th 3:15 p.m. - 5:00 p.m.
*Thursday, January 27th 9:30 a.m. - 11:30 a.m.
The lab will give you examples to create payments to vendors or if you would
like, you can bring your own invoices (the vendor must be already setup in
the vendor file). This will give the creator the opportunity to work at
their own pace and to be able to ask questions of the trainer after learning
the documents.
*AMM (Employee Appointments-PAF's)
*Thursday, January 13th 8:30 a.m. - 10:00 a.m.
This will teach you the ANM and ACM commands in *DEFINE. These are
electronic documents that add new appointments and
change existing appointments for employees. This covers all appointments
except work studies.
*Reading the Statement of Account and Account Reconciliation
*Tuesday, January 25th 8:30 a.m. - 9:30 a.m.
The objective of this class is to enable the participant to read and
understand each part of the statement of account and to reconcile
departmental records to the accounting transactions reflected on the
statement. Please feel free to bring your statement of account to class if
you would like to address specific items on your account.
*VT1 and VT2 (Request to Transfer Funds)
*Wednesday, January 26th 1:30 p.m. - 2:30 p.m.
You will learn how to transfer funds electronically between accounts and
budget categories. Electronic budget transfers are not allowed for 26
(grant) accounts or 30 (restricted) accounts.
*VP7 (Procurement Card Voucher)
*Thursday, January 20th 8:30 a.m. - 9:30 a.m.
This class will teach you how to process your procard charges online.
*ETM (Employee Time Management, Vacation/Sick Leave)
*Wednesday, January 12th 1:30 p.m. - 2:30 p.m.
In this class you will learn how to enter employees' vacation and sick leave
activity on-line. This class will also how to look up balances and accruals
for vacation, sick and comp time.
*VE5, VE6 and VP5 (Request to Travel and Travel Vouchers)
*Friday, January 21st 8:30 a.m. - 11:30 a.m.
You will learn how to create Request to Travel, corrections to Request to
Travel and the Travel Voucher.
*TRAVEL LAB - Must have prior training on the VE5, VE6 and VP5
documents. Class will be limited to 10 participants
*Friday, January 14th 8:30 a.m. - 10:30 a.m.
*Friday, January 21st 1:00 p.m. - 3:00 p.m.
The lab will offer two different examples of travel requests and the
vouchers for reimbursement. This will give the creator the opportunity to
work at their own pace and to be able to ask questions of the trainer.
*NVM (Inventory Module)
*Thursday, January 20th 9:45 a.m. - 10:45 a.m.
This will teach you how to navigate within the inventory module and
maintain departmental inventory.
NOTE: You should have prior authorizations to modules to attend class(s).
Please sign up by e-mailing [log in to unmask], classes are
limited to 20 participants.
If you require an accommodation because of a disability to fully
participate in these programs, please contact DEFINE
Education at extension 2138.
*All classes will be held in Room 110A JD Wetsel Service Bldg.
*You will enter the building from the West side doors, these are the ones
closest to the Stadium. Go through the Training Office of Human Resources
(first door on your left, after entering building). Then go to the second
door on the right, this will take you into the Training Lab.
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To subscribe to DEFINE, send an electronic mail message to
[log in to unmask] In the body of the message type the
following:
subscribe define your-full-name
There is no charge to subscribe. The information can also be found on
the World Wide Web at http://listserv.uta.edu/archives/define.html.
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signoff define
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