DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system.  It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training.  Subscriptions are free and may be placed by
following the instructions at the end.  If you have received this message
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Subscriptions may also be removed by following the instructions at the end.
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The *DEFINE Classes for the Month of March are as follows + NEW LAB
CLASSES FOR VP2 AND TRAVEL:

           *Basic Navigating in *DEFINE

            *Tuesday, March 7th      8:30 a.m.  - 10:00 a.m.

This class is designed for campus faculty and staff members who are required
to use the on-line accounting system for processing transactions or managing
account balances.  Topics covered include an explanation of what *DEFINE is
and how it can be used, how to access *DEFINE, how to set or change a
password, explanations of basic screen structure, tips for successful
navigation through *DEFINE screens, information available in *DEFINE and
where to get HELP with the system.  Participants will sign on to *DEFINE and
navigate through the screens with the instructor. Please contact us at ext.
2138 or via e-mail at [log in to unmask] to establish a User ID
and password before attending class.

          *GBM (Account Balances) & GTM (Account Transactions)

          *Tuesday, March  7th        10:00 a.m. -  11:30am.

This class is designed for campus faculty and staff who are required to
manage account balances and decipher on-line balance and transaction
information. Topics covered include what input information is required to
view balance and transaction information, explanations of the screen
headings and how to read the balance and transaction data.  Participants are
asked to bring a departmental account number to class and encouraged to ask
specific account questions.

          * VP2 (Under $1,000 Voucher Payments and Reimbursements) &
GGV(Vendor ID Setup)


          *Tuesday, March 14th       8:30 a.m. -  10:30 a.m.

This class is designed for staff members who are required to process payment
vouchers for their department.  Participants will learn how to create
electronic vouchers for reimbursements or purchases under $1,000 and how to
set up vendor identification numbers that are not currently in the vendor
file.

         *VP2 LAB

         *Wednesday, March 15th          2:00 p.m. -  4:00 p.m.

The VP2 Lab is a workshop designed for staff members who have attended VP2
training and would like more experience entering electronic payments.
Participants will be given sample payment invoices (or may bring actual
payment documents from their department) and allowed to create electronic
payment vouchers.  Individuals work at their own pace and seating is limited
to provide adequate instructor attention for specific questions.

         *AMM (Employee Appointments-PAF's)

          *Thursday, March 9th       8:30 a.m. -  10:00 a.m.

This class is designed for staff members who are required to process
appointment documents for their department personnel.  Each employee's
appointment document designates his or her payroll information.
Participants will learn how to process new electronic appointment documents
and how to change information on existing appointments.

          *Reading the Statement of Account and Account Reconciliation

         *Wednesday, March 8th        1:30 p.m. -  2:30 p.m.


This class is designed for managers and staff members responsible for
reconciling the University's official accounting records to the records
maintained by the department.  The objective of the class is to enable the
participant to read and understand each part of the statement of account and
to reconcile departmental records to the accounting transactions reflected
on the statement.  Participants are encouraged to bring an actual statement
of account to class for discussion of specific items on the statement.

          *VT1 and VT2 (Request to Transfer Funds)

          *Wednesday, March 8th        2:45 p.m. -  3:45 p.m.

This class is designed for University personnel who are responsible for
moving funds between accounts and budget categories.  Participants will
learn how to create electronic transfers of funds between different account
numbers and between budget categories within the same account.  Electronic
transfers are not allowed on 26 (grant) accounts or 30 (restricted)
accounts.

          *VP7 (Procurement Card Voucher)

          *Tuesday, March 21st      8:30 a.m. -  9:30 a.m.

This class is designed for staff members who approve electronic Procard
payment vouchers.  Participants will learn how the electronic Procard
voucher is created, how they will be notified that the document has been
created, how to access the voucher and how to make changes and approve the
voucher for payment.  Class instruction will also cover the types of changes
that can or cannot be made to the electronic Procard voucher.


          *ETM (Employee Time Management, Vacation/Sick Leave)

          *Thursday, March 9th       10:30 a.m. -  11:30 a.m.

This class is designed for those responsible for maintaining departmental
employee time records such as vacation, sick leave and other absences.
Class topics include instructions for entering employee time records
electronically and viewing employee time balances and accruals on-line.


         *VE5, VE6 and VP5 (Request to Travel and Travel Vouchers)

         *Thursday, March 16th      8:30 a.m. -  11:30 a.m.


This class is designed for staff members responsible for processing travel
requests and payments for individuals in a department.  Participants will
learn how to create electronic travel requests, correct original travel
request documents and process electronic travel reimbursements.

         *TRAVEL LAB

         *Friday, March 17th   8:30 a.m. - 11:00 a.m.

The travel Lab is a workshop designed for staff members who have attended
VE5, VE6 and VP5 training and would like more experience entering their
electronic travel requests and reimbursements.  Participants will be given
sample travel documents and allowed to create electronic travel requests and
vouchers.  Individuals work at their own pace and seating is limited to
provide adequate instructor attention for specific questions.




NOTE:  You should have prior authorizations to modules to attend class(es).


Please sign up by e-mailing [log in to unmask] Classes
are limited to 20 participants.  Labs are limited to 10 participants.

If you require an accommodation because of a disability to fully participate
in these programs, please contact *DEFINE  Education at extension 2138.

*All classes will be held in Room 110A JD Wetsel Service Bldg.

*You will enter the building from the West side doors, these are the ones
closest to the Stadium.  Go through the Training Office of Human Resources,
Rm. 112 (first door on your left, after entering building). Then go to the
second door on the right, this will take you into the
Training Lab.

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