DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system.  It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training.  Subscriptions are free and may be placed by
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> The *DEFINE Classes for the Month of August are as follows +  LAB
> CLASSES FOR VP2,TRAVEL, AND STATEMENT OF ACCOUNT RECONCILIATION:
>
>                     *Basic Navigating in *DEFINE
>
>                     *Tuesday, August 8th    8:30 a.m.  - 10:00 a.m.
>
>         This class is designed for campus faculty and staff members who
> are
> required to use the on-line accounting system for processing transactions
> or
> managing account balances.  Topics covered include an explanation of what
> *DEFINE is and how it can be used, how to access *DEFINE, how to set or
> change a password, explanations of basic screen structure, tips for
> successful navigation through *DEFINE screens, information available in
> *DEFINE and where to get HELP with the system.  Participants will sign on
> to
> *DEFINE and navigate through the screens with the instructor. Please
> contact
> us at ext. 2138 or via e-mail at [log in to unmask] to
> establish
> a User ID and password before attending class.
>
>                    *GBM (Account Balances) & GTM (Account Transactions)
>
>                    *Tuesday, August 8th        10:15 a.m. -  11:45 a.m.
>
>         This class is designed for campus faculty and staff who are
> required
> to manage account balances and decipher on-line balance and transaction
> information. Topics covered include what input information is required to
> view balance and transaction information, explanations of the screen
> headings and how to read the balance and transaction data.  Participants
> are
> asked to bring a departmental account number to class and encouraged to
> ask
> specific account questions.
>
>
>                       *VE5, VE6 and VP5 (Request to Travel and Travel
> Vouchers)
>
>                   *Wednesday, August 9th        1:30 p.m. -  4:45 p.m.
>                                                       or
>
>                       *Thursday, August 24th          8:30 a.m. - 11:30
> a.m.
>
>         This class is designed for staff members responsible for
> processing
> travel requests and payments for individuals in a department.
> Participants
> will learn how to create electronic travel requests, correct original
> travel
> request documents and process electronic travel reimbursements.
>
>
>
>                       *AMM (Employee Appointments-PAFs)
>
>                       *Thursday, August 10th       8:30 a.m. -  10:30 a.m.
>
>         This class is designed for staff members who are required to
> process
> appointment documents for their department personnel.  Each employee's
> appointment document designates his or her payroll information.
> Participants
> will learn how to process new electronic appointment documents and how to
> change information on existing appointments.
>
>
>                  *ETM (Employee Time Management, Vacation/Sick Leave)
>
>                  *Thursday, August 10th       10:45 a.m. -  11:45 a.m.
>
>         This class is designed for those responsible for maintaining
> departmental employee time records such as vacation, sick leave and other
> absences. Class topics include instructions for entering employee time
> records electronically and viewing employee time balances and accruals
> on-line.
>
>                       *TRAVEL LAB
>
>                   *Friday, August 11th          1:30 p.m. - 4:00 p.m.
>
>                                               or
>
>                       *Friday, August 25th            8:30 a.m. - 11:00
> a.m.
>
>         The Travel Lab is a workshop designed for staff members who have
> attended VE5, VE6 and VP5 training and would like more experience entering
> their electronic travel requests and reimbursements.  Participants will be
> given sample travel documents and allowed to create electronic travel
> requests and vouchers.  Individuals work at their own pace and seating is
> limited to provide adequate instructor attention for specific questions.
>
>
>
>                       * VP2 (Under $1,000 Voucher Payments and
> Reimbursements) &
>                               GGV(Vendor ID Setup)
>
>                       *Tuesday, August 15th       8:30 a.m. -  10:30 a.m.
>
>                                                       or
>                       *Wednesday, August 23rd     1:30 p.m. - 3:30 p.m.
>
>
>         This class is designed for staff members who are required to
> process
> payment vouchers for their department.  Participants will learn how to
> create electronic vouchers for reimbursements or purchases under $1,000
> and
> how to set up vendor identification numbers that are not currently in the
> vendor file.
>
>                       *VP2 LAB
>
>                   *Tuesday, August 15th       10:45 a.m. -  12:00 a.m.
>
>                                               or
>
>                       *Wednesday, August 23rd      3:45 p.m. -  5:00 p.m.
>
>         The VP2 Lab is a workshop designed for staff members who have
> attended VP2 training and would like more experience entering electronic
> payments. Participants will be given sample payment invoices (or may bring
> actual payment documents from their department) and allowed to create
> electronic payment vouchers.  Individuals work at their own pace and
> seating
> is limited to provide adequate instructor attention for specific
> questions.
>
>
>                  *Reading the Statement of Account and Account
> Reconciliation
>
>                  *Wednesday, August 16th            1:30 p.m. -  2:30 p.m.
>
>
>         This class is designed for managers and staff members responsible
> for reconciling the university's official accounting records to the
> records
> maintained by the department.  The objective of the class is to enable the
> participant to read and understand each part of the statement of account
> and
> to reconcile departmental records to the accounting transactions reflected
> on the statement.  Participants are encouraged to bring an actual
> statement
> of account to class for discussion of specific items on the statement.
>
>                       *Statement of Account Reconciliation Workshop
>
>                   *Wednesday, August 16th             3:00 p.m. - 4:30
> p.m.
>
> This workshop is designed for staff who have attended the Reading the
> Statement of Account and Account Reconciliation class and would like more
> experience with reconciling their departmental accounts.  Participants
> will
> be given sample departmental documents and complete an account
> reconciliation during the workshop. Seating will be limited to allow
> adequate instructor attention for specific questions.
>
>
>                       *VP7 (Procurement Card Voucher)
>
>                   *Tuesday, August 22nd      8:30 a.m. -  9:30 a.m.
>
>         This class is designed for staff members who approve electronic
> Procard payment vouchers.  Participants will learn how the electronic
> Procard voucher is created, how they will be notified that the document
> has
> been created, how to access the voucher and how to make changes and
> approve
> the voucher for payment.  Class instruction will also cover the types of
> changes that can or cannot be made to the electronic Procard voucher.
>
>                         *VT1 and VT2 (Request to Transfer Funds)
>
>                  *Tuesday, August 22nd        10:00 a.m. -  11:00 a.m.
>
>         This class is designed for University personnel who are
> responsible
> for moving funds between accounts and budget categories.  Participants
> will
> learn how to create electronic transfers of funds between different
> account
> numbers and between budget categories within the same account.  Electronic
> transfers are not allowed on 26 (grant) accounts or 30
> (restricted)accounts.
>
>
>
>
>
>         NOTE:  You should have prior authorizations to modules to attend
> class(es).
>
>
>         Please sign up by e-mailing [log in to unmask] Classes
> are limited to 20 participants.  Labs are limited to 10 participants.
>
>    Classes require the user to access the system, so please ensure that
> your
> password is current and arrive promptly at the scheduled time to prevent
> class disruption.
>
>
>         If you require an accommodation because of a disability to fully
> participate in these programs, please contact *DEFINE  Education at
> extension 2138.
>
>         *All classes will be held in Room 110A JD Wetsel Service Bldg.
>
>         *You will enter the building from the West side doors, these are
> the
> ones closest to the Stadium. Go through two sets of double doors, the last
> set will say "Watch
> Out for Forklifts". Turn left, walk down the ramp, then take a left and
> turn
> up some stairs.
>
>
>
>

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