DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system. It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training. Subscriptions are free and may be placed by
following the instructions at the end. If you have received this message
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Subscriptions may also be removed by following the instructions at the end.
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The *DEFINE Classes for the Month of July are as follows + LAB
CLASSES FOR VP2,TRAVEL, AND STATEMENT OF ACCOUNT RECONCILIATION:
*Basic Navigating in *DEFINE
*Thursday, July 6th 8:30 a.m. - 10:00 a.m.
This class is designed for campus faculty and staff members who are
required to use the on-line accounting system for processing transactions or
managing account balances. Topics covered include an explanation of what
*DEFINE is and how it can be used, how to access *DEFINE, how to set or
change a password, explanations of basic screen structure, tips for
successful navigation through *DEFINE screens, information available in
*DEFINE and where to get HELP with the system. Participants will sign on to
*DEFINE and navigate through the screens with the instructor. Please contact
us at ext. 2138 or via e-mail at [log in to unmask] to establish
a User ID and password before attending class.
*GBM (Account Balances) & GTM (Account Transactions)
*Thursday, July 6th 10:15 a.m. - 11:45 a.m.
This class is designed for campus faculty and staff who are required
to manage account balances and decipher on-line balance and transaction
information. Topics covered include what input information is required to
view balance and transaction information, explanations of the screen
headings and how to read the balance and transaction data. Participants are
asked to bring a departmental account number to class and encouraged to ask
specific account questions.
*ETM (Employee Time Management, Vacation/Sick Leave)
*Tuesday, July 11th 8:30 a.m. - 9:30 a.m.
This class is designed for those responsible for maintaining
departmental employee time records such as vacation, sick leave and other
absences. Class topics include instructions for entering employee time
records electronically and viewing employee time balances and accruals
on-line.
*VT1 and VT2 (Request to Transfer Funds)
*Tuesday, July 11th 10:00 a.m. - 11:00 a.m.
This class is designed for University personnel who are responsible
for moving funds between accounts and budget categories. Participants will
learn how to create electronic transfers of funds between different account
numbers and between budget categories within the same account. Electronic
transfers are not allowed on 26 (grant) accounts or 30 (restricted)accounts.
* VP2 (Under $1,000 Voucher Payments and Reimbursements) &
GGV(Vendor ID Setup)
*Wednesday, July 12th 1:30 p.m. - 3:30 p.m.
This class is designed for staff members who are required to process
payment vouchers for their department. Participants will learn how to
create electronic vouchers for reimbursements or purchases under $1,000 and
how to set up vendor identification numbers that are not currently in the
vendor file.
*AMM (Employee Appointments-PAFs)
*Thursday, July 13th 8:30 a.m. - 10:30 a.m.
This class is designed for staff members who are required to process
appointment documents for their department personnel. Each employee's
appointment document designates his or her payroll information. Participants
will learn how to process new electronic appointment documents and how to
change information on existing appointments.
*VP2 LAB
*Thursday, July 13th 10:30 a.m. - 12:00 p.m.
The VP2 Lab is a workshop designed for staff members who have
attended VP2 training and would like more experience entering electronic
payments. Participants will be given sample payment invoices (or may bring
actual payment documents from their department) and allowed to create
electronic payment vouchers. Individuals work at their own pace and seating
is limited to provide adequate instructor attention for specific questions.
*Reading the Statement of Account and Account
Reconciliation
*Tuesday, July 18th 8:30 a.m. - 9:30 a.m.
This class is designed for managers and staff members responsible
for reconciling the university's official accounting records to the records
maintained by the department. The objective of the class is to enable the
participant to read and understand each part of the statement of account and
to reconcile departmental records to the accounting transactions reflected
on the statement. Participants are encouraged to bring an actual statement
of account to class for discussion of specific items on the statement.
*Statement of Account Reconciliation Workshop
*Tuesday, July 18th 9:45 a.m. - 11:30
a.m.
This workshop is designed for staff who have attended the Reading the
Statement of Account and Account Reconciliation class and would like more
experience with reconciling their departmental accounts. Participants will
be given sample departmental documents and complete an account
reconciliation during the workshop. Seating will be limited to allow
adequate instructor attention for specific questions.
*VP7 (Procurement Card Voucher)
*Thursday, July 20th 8:30 a.m. - 9:30 a.m.
This class is designed for staff members who approve electronic
Procard payment vouchers. Participants will learn how the electronic
Procard voucher is created, how they will be notified that the document has
been created, how to access the voucher and how to make changes and approve
the voucher for payment. Class instruction will also cover the types of
changes that can or cannot be made to the electronic Procard voucher.
*VE5, VE6 and VP5 (Request to Travel and Travel Vouchers)
*Tuesday, July 25th 8:30 a.m. - 11:30 a.m.
This class is designed for staff members responsible for processing
travel requests and payments for individuals in a department. Participants
will learn how to create electronic travel requests, correct original travel
request documents and process electronic travel reimbursements.
*TRAVEL LAB
*Wednesday, July 26th 2:00 p.m. - 3:30 p.m.
The Travel Lab is a workshop designed for staff members who have
attended VE5, VE6 and VP5 training and would like more experience entering
their electronic travel requests and reimbursements. Participants will be
given sample travel documents and allowed to create electronic travel
requests and vouchers. Individuals work at their own pace and seating is
limited to provide adequate instructor attention for specific questions.
NOTE: You should have prior authorizations to modules to attend
class(es).
Please sign up by e-mailing [log in to unmask] Classes
are limited to 20 participants. Labs are limited to 10 participants.
Classes require the user to access the system, so please ensure that your
password is current and arrive promptly at the scheduled time to prevent
class disruption.
If you require an accommodation because of a disability to fully
participate in these programs, please contact *DEFINE Education at
extension 2138.
*All classes will be held in Room 110A JD Wetsel Service Bldg.
*You will enter the building from the West side doors, these are the
ones closest to the Stadium. Go through two sets of double doors, the last
set will say "Watch
Out for Forklifts". Turn left, walk down the ramp, then take a left and turn
up some stairs.
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following:
subscribe define your-full-name
There is no charge to subscribe. The information can also be found on
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signoff define
An on-line interactive subscription page for joining and leaving the list is
located at http://listserv.uta.edu/archives/define.html
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