DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system.  It is
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This message is being sent on behalf of the Travel Desk.  Please contact
Janice ext 2417, Ken ext 7100 or Coleene ext 5368 with any questions.



The following procedure should be used when paying for travel on a VP5
document using both state and local accounts:

On the first voucher pay all items you are going to charge to the state (14)
account.  Be sure all receipts are original and all state rules for  travel
are followed.  Always mark this voucher C for complete even though you will
be submitting a second voucher.  In notes (NOT) refer to the fact that you
are paying other costs on a second voucher.  To add notes to a document,
type NOT in the Action field and press ENTER.  Type notes in the fields
provided then press ENTER again.

After the first voucher is approved, enter the second voucher using the same
travel request number (RTA).  Attach copies of all
receipts from the first voucher.  Add notes (NOT) referencing the first
document ID number (i.e., M1VP5XXXXXX) and stating that original receipts
are with the first voucher.

Each voucher will require a cover sheet with an original signature of the
traveler.

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