DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system.  It is
distributed by the Office of Accounting and Business Services, DEFINE
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This message is being sent on behalf of the Office of the Senior Vice
President for Finance and Administration.  Call ext. 2102 or e-mail
[log in to unmask] with questions.


TO:        All Campus Departments

Please review the updated Fiscal Regulations and Procedures (listed below)
on the internet at http://www-ais2.uta.edu/policy/fisregs.shtml.   Revisions
are noted with gray shading.  Absence of gray shading indicates a rewrite of
the entire procedure.

Accounting & Business Services (Travel & Entertainment)
Sections 2-72, 2-73, 2-75, 2-82, 2-87, 2-88

Human Resources
Sections 3-1, 3-3, 3-5, 3-13, 3-24, 3-45, 3-46, 3-47

Procurement Services
Sections 4-11, 4-20, 4-25, 4-26, Exhibits 4-6, 4-8, 4-9

Bookstore
Section 10-1

NEW:   A new electronic form (Employee Clearance) is described in Human
Resources Procedure 3-24.  Training will be offered, but the form can be
accessed and used now by following the step-by-step instructions that have
been provided in Procedure 3-24.  Contact the Office of Human Resources if
you have questions.

NEW:   The small order purchase limit is now $2,000, and the procurement
card purchasing limit is now $2,000.  Controlled assets (described in
Procurement Services Procedure 4-11) can now be purchased with the
procurement card (or through the under $2,000 purchasing procedures if the
vendor does not accept the procurement card).  A new form to report the
purchase of controlled assets costing $500 to $2,000 to the Capital Asset
Management Office (if using the procurement card) is provided as Exhibit
4-6.  Please begin using the form now.  Contact the Office of Capital Asset
Management if there are questions.

As of January 1, 2002, paper copies of revisions to the Fiscal Regulations
and Procedures will be distributed only to the President's office, Vice
President's offices, and the Library.  All departments can access the UTA
web site at http://www-ais2.uta.edu/policy/fisregs.shtml for up-to-date
Fiscal Regulations when needed.  If departments maintain paper copies in a
binder, revisions should be printed from the web site and added to the
binder when e-mail notifications of updates are published.

Contact the Office of Finance and Administration (ext. 2102 or
[log in to unmask]) if you have questions.

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