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and updates regarding DEFINE, the on-line accounting system.  It is
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TO:    All MasterCard/Procard Holders

FROM:  T Paul Goyne, Accounts Payable Manager

DATE:  August 2, 2002


On September 4th you will receive a VP7 document for your charges posted by
Bank of America for the time period August 16th to August 30th.

In order to meet established deadlines for fiscal year closing, the approval
deadline for the VP7 will have to be 5:00 PM Friday September 6th.   I
understand that this is a short period of time allowing only two days for
approval of your VP7 due to end of fiscal year 2002 deadlines and therefore
encourage early planning.  The tracking by Procurement Services of VP7's
that are automatically approved by DEFINE after the approval deadline date
will not be tallied only for this VP7.   This does not negate you reviewing
the VP7 charges to your receipts and log as set forth in the Purchasing Card
Program Guide.

I apologize for any inconvenience this may cause and appreciate your
understanding.   Your efforts in meeting the approval deadline will be
greatly appreciated.

I again thank you.  If you have any questions, please feel free to contact
me.

T Paul Goyne
Procurement Svcs/Accounts Payable Manager
University of Texas at Arlington
PO Box 19135
Arlington, TX 76019-0135
Ph: 817-272-3404, Fax 817-272-2685
e-mail: [log in to unmask]
http://www.uta.edu/oabs/accountspayable

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