DEFINE is an electronic communication of class schedules, announcements
and updates regarding DEFINE, the on-line accounting system. It is
distributed by the Office of Accounting and Business Services, DEFINE
Education and Training. Subscriptions are free and may be placed by
following the instructions at the end. If you have received this message
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Subscriptions may also be removed by following the instructions at the end.
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> The *DEFINE Classes for the Month of November are as follows:
>
> *Basic Navigating in *DEFINE
>
> *Tuesday, November 6th 8:30 a.m. - 10:00
> a.m.
>
> This class is designed for campus faculty and staff members who are
> required to use the on-line accounting system for processing transactions
> or managing account balances. Topics covered
> include an explanation of what *DEFINE is and how it can be used, how to
> access *DEFINE, how to set or change a password, explanations of basic
> screen structure, tips for successful navigation through *DEFINE screens,
> information available in *DEFINE and where to get HELP with the system.
> Participants will sign on to *DEFINE and navigate through the screens
> with the instructor. Please contact us at ext. 2138 or via e-mail at
> [log in to unmask] to establish a User ID and password before
> attending class.
>
> *GBM (Account Balances) & GTM (Account
> Transactions)
>
> *Tuesday, November 6th 10:15 a.m. - 12:00 p.m.
>
> This class is designed for campus faculty and staff who are required to
> manage account balances and decipher on-line balance and transaction
> information. Topics covered include what input information is required to
> view balance and transaction information, explanations of the
> screen headings and how to read the balance and transaction data.
> Participants are asked to
> bring a departmental account number to class and encouraged to ask
> specific account questions.
>
> *AMM (Employee Appointments-PAFs)
>
> *Wednesday, November 7th 2:00 p.m. - 3:30 p.m.
>
> This class is designed for staff members who are required to process
> appointment documents for
> their department personnel.Each employee's appointment document
> designates his or her payroll
> information. Participants will learn how to process new electronic
> appointment documents and
> how to change information on existing appointments.
>
>
> *VE5, VE6 and VP5 (Request to Travel and Travel
> Vouchers)
>
> *Wednesday, November 14th 1:30 p.m. - 5:00 p.m.
>
>
> This class is designed for staff members responsible for
> processingtravel requests and payments
> for individuals in adepartment. Participants will learn how to create
> electronic travel
> requests, correct original travel request documents and process
> electronic travel
> reimbursements.
>
> *TRAVEL LAB
>
> *Thursday, November 15th 8:30 a.m. - 10:30 a.m.
>
> The travel Lab is a workshop designed for staff members who have
> attended VE5, VE6 and VP5
> training and would like more experience entering their electronic travel
> requests and
> reimbursements. Participants will be given sample travel documents and
> allowed to create
> electronic travel requests and vouchers. Individuals work at their own
> pace and seating is
> limited to provide adequate instructor attention for specific questions.
>
>
> * VP2 (Under $1,000 Voucher Payments and
> Reimbursements)
> & GGV(Vendor Setup)
>
> *Thursday, November 8th 8:30 a.m. - 10:30 a.m.
>
> This class is designed for staff members who are required to process
> payment vouchers for their
> department. Participants will learn how to create electronic vouchers
> for reimbursements or
> purchases under $1,000 and how to set up vendor identification numbers
> that are not currently
> in the vendor file.
>
>
> *VP2 LAB
>
> *Thursday, November 8th 10:45 a.m. - 12:00 p.m.
>
> The VP2 Lab is a workshop designed for staff members who have attended
> VP2 training and would
> like more experience entering electronic payments. Participants will be
> given sample payment
> invoices (or may bring actual payment documents from their department)
> and allowed to create
> electronic payment vouchers. Individuals work at their own pace and
> seating is limited to
> provide adequate instructor attention for specific questions.
>
>
> *ETM (Employee Time Management, Vacation/Sick Leave)
>
> *Wednesday, November 7th 3:45 p.m. - 4:45 p.m.
>
> This class is designed for those responsible for maintaining
> departmental employee time
> records such as vacation, sick leave and other absences. Class topics
> include instructions for
> entering employee time records electronically and viewing employee time
> balances and accruals
> on-line.
>
>
> *VT1 and VT2 (Request to Transfer Funds)
>
> *Thursday, November 15th 10:45 a.m. - 11:45 a.m.
>
> This class is designed for University personnel who are responsible for
> moving funds between
> accounts and budget categories. Participants will learn how to create
> electronic transfers of
> funds between different account numbers and between budget categories
> within the same account.
> Electronic transfers are not allowed on 26 (grant) accounts or
> 30(restricted) accounts.
>
>
> *VP7 (Procurement Card Voucher)
>
> *Tuesday, November 27th 10:00 a.m. - 11:30 a.m.
>
> This class is designed for staff members who approve electronic Procard
> payment vouchers.
> Participants will learn how the electronic Procard voucher is created,
> how they will be notified
> that the document has been created, how to access the voucher and how to
> make changes and
> approve the voucher for payment. Class instruction will also cover the
> types of changes that
> can or cannot be made to the electronic Procard voucher.
>
>
>
>
> NOTE: You should have prior authorizations to modules to attend classes.
>
> Please sign up by e-mailing [log in to unmask] Classes are
> limited to 20 participants.
>
> Classes require the user to access the system, so please ensure that your
> password is current and arrive promptly at the scheduled time to prevent
> class disruption.
>
> If you are a new user in *DEFINE, please contact us at ext. 2138 or via
> e-mail at
> [log in to unmask] to establish a User ID and password before
> attending class(es).
> We will assist you in logging on to the system and reading and confirming
> the security policy
> before attending the first class.
>
> If you require an accommodation because of a disability to fully
> participate in these programs,
> please contact *DEFINE Education at extension 2138.
>
> *All classes will be held in Room 110A JD Wetsel Service Bldg. *Enter
> the building from the
> west side doors (the ones closest to the Stadium). Go through one set of
> double doors, then
> through another set of double doors with a sign stating "Watch Out for
> Forklifts". Turn left
> and walk down the ramp. At the bottom of the ramp turn left, then enter
> the training room door
> at the top of the stairs.
>
>
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