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and updates regarding DEFINE, the on-line accounting system.  It is
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>                       This message is for individuals who create and/or
> approve Appointment
>                       documents.  Please forward this message to others in
> your area that may
>                       need this information.
>
>                       Effective December 13, 1999 creators of *DEFINE ANM
> and ACM documents will
>                       be required to fill in the 'P/T'
> (Permanent/Temporary) field in section 1
>                       of the documents rather than having the field
> default.  The 'P/T' field is
>                       a critical indicator for appointments created using
> budgeted accounts.
>
>
>                       Budgeted Accounts:
>
>                       Selecting the 'P' (permanent) on these documents
> indicates that the
>                       appointment information for this individual should
> load into the next
>                       year's budget document via the current year's
> revised budget.  It is not an
>                       indicator of an individual's employment status.  For
> example the 'P' should
>                       be used on change documents for individuals who are
> getting a permanent
>                       rate increase.
>
>                       Selecting the 'T' (temporary) on these documents
> indicates that the
>                       appointment information for this individual should
> not update next years
>                       budget document but rather is a temporary use of the
> funds for the
>                       account/line-item.  This information will update the
> current year revised
>                       budget but will not load into the following year's
> budget document.  For
>                       example, use the 'T' for non-tenured roster faculty
> appointments or for
>                       professors going on modified service.
>
>
>                       Accounts not budgeted:
>
>                       Appointments using E & G accounts that are not
> budgeted do update the
>                       revised budget if funds have been permanently
> transferred into the account
>                       first.  However, at this time, these appointments
> will not load into the
>                       next year's budget document.
>
>
>                       If you have questions or concerns regarding this
> change to the *DEFINE AMM
>                       module please call the Budget Office at 272-6033.
>
>               Bill Stern
>

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