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The following *DEFINE training classes have been scheduled in June |
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| Basic Navigating in *DEFINE | | Date: Tuesday, June 4, 2002 | | Time: 8:30 AM - 10:00 AM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for campus faculty and staff who are required to use the on-line accounting system for processing transactions or managing account balances. Topics covered include an explanation of what *DEFINE is and how it can be used, how to access *DEFINE, how to set or change a password, explanations of basic screen structure, tips for successful navigation through *DEFINE screens, information available in *DEFINE and where to get HELP with the system. Participants will sign on to *DEFINE and navigate through the screens with the instructor. Please contact us at ext. 2138 or via e-mail at [log in to unmask] to establish a User ID and password before attending class. |
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| GBM (Account Balances) & GTM (Account Transactions) | | Date: Tuesday, June 4, 2002 | | Time: 10:15 AM - 12:00 PM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for campus faculty and staff members who are required to manage
account balances and decipher on-line balance and transaction information. Topics covered
include what input information is required to view balance and transaction information,
explanations of the screen headings and how to read the balance and transaction data.
Participants are asked to bring a departmental account number to class and encouraged to
ask specific account questions. |
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| AMM (Employee Appointments - PAFs) | | Date: Thursday, June 6, 2002 | | Time: 9:00 AM - 10:30 AM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for staff members who are required to process appointment
documents for their department personnel. Each employee appointment document
designates their payroll information. Participants will learn how to process new
electronic appointment documents and how to change information on existing appointments. |
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| VT1 AND VT2 (Request to Transfer Funds) | | Date: Thursday, June 6, 2002 | | Time: 10:45 AM - 11:45 AM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for University personnel who are responsible for moving funds
between accounts and budget categories. Participants will learn how to create electronic
transfers of funds between different account numbers and between budget categories within
the same account. Electronic transfers are not allowed by the departments on 26 (grant) accounts or 30
(restricted) accounts. |
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| VE5, VE6 and VP5 (Request to Travel and Travel Vouchers) | | Date: Tuesday, June 11, 2002 | | Time: 8:30 AM - 12:00 PM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for staff members responsible for processing travel requests and
payments for individuals in a department. Participants will learn how to create electronic
travel requests, correct original travel request documents and process electronic travel
reimbursements. |
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| VP2 (Under $2,000 Voucher Payments and Reimbursements) & GGV (Vendor ID Setup) | | Date: Thursday, June 13, 2002 | | Time: 8:30 AM - 10:30 AM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for staff members who are required to process payment
vouchers for their department. Participants will learn how to create electronic
payment vouchers for reimbursements or purchases under $2,000 and how to set up
vendor identification numbers that are not currently in the vendor file. |
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| VP2 LAB | | Date: Thursday, June 13, 2002 | | Time: 10:45 AM - 12:00 PM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | The VP2 Lab is a workshop designed for staff members who have attended VP2 training
and would like more experience entering their electronic payments. Participants will
be given sample payment invoices (or may bring actual payment documents from their
department) and allowed to create electronic payment vouchers. Individuals work at
their own pace and seating is limited to provide adequate instructor attention for
specific questions. |
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| ETM (Employee Time Management, Vacation/Sick Leave) | | Date: Tuesday, June 18, 2002 | | Time: 8:30 AM - 9:30 AM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for those responsible for maintaining departmental employee time
records such as vacation, sick leave and other absences. Class topics include instructions
for entering employee time records electronically and viewing employee time balances
and accruals on-line. |
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| TRAVEL LAB | | Date: Tuesday, June 18, 2002 | | Time: 9:45 AM - 11:45 AM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | The Travel Lab is a workshop designed for staff members who have attended VE5, VE6, and VP5 training and would like more experience entering their electronic travel requests and reimbursements. Participants will be given sample travel documents and allowed to create electronic travel requests and vouchers. Individuals work at their own pace and seating is limited to provide adequate instructor attention for specific questions. |
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| VP7 (Procurement Card Voucher) | | Date: Thursday, June 20, 2002 | | Time: 10:00 AM - 11:30 AM | | Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street | | | This class is designed for staff members who approve electronic Pro card payment vouchers. Participants will learn how the electronic Pro card voucher is created, how they will be notified that the document has been created, how to access the voucher and how to make changes and approve the voucher for payment. Class instruction will also cover the types of changes that can or cannot be made to the electronic Pro card voucher. |
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