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The following *DEFINE training classes have been scheduled in February |
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| Basic Navigating in *DEFINE |
| Date: Tuesday, February 10, 2004 |
| Time: 8:30 AM - 10:00 AM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for campus faculty and staff who are required to use the on-line accounting system for processing transactions or managing account balances. Topics covered include an explanation of what *DEFINE is and how it can be used, how to access *DEFINE, how to set or change a password, explanations of basic screen structure, tips for successful navigation through *DEFINE screens, information available in *DEFINE and where to get HELP with the system. Participants will sign on to *DEFINE and navigate through the screens with the instructor. Please contact us at ext. 2138 or via e-mail at [log in to unmask] to establish a User ID and password before attending class. |
| GBM (Account Balances) and GTM (Account Transactions) |
| Date: Tuesday, February 10, 2004 |
| Time: 10:15 AM - 12:00 PM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for campus faculty and staff members who are required to manage
account balances and decipher on-line balance and transaction information. Topics covered
include what input information is required to view balance and transaction information,
explanations of the screen headings and how to read the balance and transaction data.
Participants are asked to bring a departmental account number to class and encouraged to
ask specific account questions. |
| PBO - Small Purchase Orders |
| Date: Wednesday, February 11, 2004 |
| Time: 1:30 PM - 3:30 PM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for staff members who are required to process requests for purchases of goods and services $2,000 and under. Participants will learn how to use a web based system to create and process small purchase order requests. |
| VP1 (Small Purchase Order Payment Voucher) |
| Date: Wednesday, February 11, 2004 |
| Time: 3:45 PM - 5:00 PM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for staff members who are required to process payment vouchers to vendors for goods and services encumbered on a small purchase order. Participants will learn how to create electronic payment vouchers for purchases $2,000 and under. |
| AMM (Employee Appointments - PAFs) |
| Date: Thursday, February 12, 2004 |
| Time: 8:30 AM - 10:00 AM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for staff members who are required to process appointment
documents for their department personnel. Each employee appointment document
designates their payroll information. Participants will learn how to process new
electronic appointment documents and how to change information on existing appointments. |
| ETM (Employee Time Management, Vacation/Sick Leave) |
| Date: Thursday, February 12, 2004 |
| Time: 10:15 AM - 11:15 AM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for those responsible for maintaining departmental employee time
records such as vacation, sick leave and other absences. Class topics include instructions
for entering employee time records electronically and viewing employee time balances
and accruals on-line. |
| VP7 (Procurement Card Voucher) |
| Date: Tuesday, February 17, 2004 |
| Time: 8:15 AM - 9:45 AM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for staff members who approve electronic Pro card payment vouchers. Participants will learn how the electronic Pro card voucher is created, how they will be notified that the document has been created, how to access the voucher and how to make changes and approve the voucher for payment. Class instruction will also cover the types of changes that can or cannot be made to the electronic Pro card voucher. |
| VT1 and VT2 (Request to Transfer Funds) |
| Date: Tuesday, February 17, 2004 |
| Time: 10:00 AM - 10:45 AM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for University personnel who are responsible for moving funds
between accounts and budget categories. Participants will learn how to create electronic
transfers of funds between different account numbers and between budget categories within
the same account. Electronic transfers are not allowed by the departments on 26 (grant) accounts or 30
(restricted) accounts. |
| VE5, VE6 and VP5 (Request to Travel and Travel Vouchers) |
| Date: Wednesday, February 18, 2004 |
| Time: 1:30 PM - 4:30 PM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for staff members responsible for processing travel requests and
payments for individuals in a department. Participants will learn how to create electronic
travel requests, correct original travel request documents and process electronic travel
reimbursements. |
| VP2 (Payment Voucher) and GGV (Vendor ID Setup) |
| Date: Thursday, February 19, 2004 |
| Time: 8:30 AM - 10:30 AM |
| Location: Room 110A - J.D. Wetsel Service Center, 1225 W. Mitchell Street |
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| This class is designed for staff members who are required to process payment
vouchers for their department. Participants will learn how to create electronic
payment vouchers for reimbursements and how to set up
vendor identification numbers that are not currently in the vendor file. |
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