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The following *DEFINE training classes have been scheduled in July |
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| Basic Navigating in *DEFINE |
| Date: Wednesday, July 6, 2005 |
| Time: 8:30 AM - 10:00 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for campus faculty and staff who are required to use the on-line accounting system for processing transactions or managing account balances. Topics covered include an explanation of what *DEFINE is and how it can be used, how to access *DEFINE, how to set or change a password, explanations of basic screen structure, tips for successful navigation through *DEFINE screens, information available in *DEFINE and where to get HELP with the system. Participants will sign on to *DEFINE and navigate through the screens with the instructor. Please contact us at ext. 22138 or via e-mail at [log in to unmask] to establish a User ID and password before attending class. |
| GBM (Account Balances) and GTM (Account Transactions) |
| Date: Wednesday, July 6, 2005 |
| Time: 10:15 AM - 12:00 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for campus faculty and staff members who are required to manage
account balances and decipher on-line balance and transaction information. Topics covered
include what input information is required to view balance and transaction information,
explanations of the screen headings and how to read the balance and transaction data.
Participants are asked to bring a departmental account number to class and encouraged to
ask specific account questions. |
| RPM (ERA) - Employee Requisition |
| Date: Thursday, July 7, 2005 |
| Time: 8:30 AM - 10:00 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| The Employee Requisition is an integrated web application used by departments to create a new position, fill an existing position, re-classify a filled and vacant position by posting jobs on-line. This system will create an ERA document (job posting), which will be available for applicants to review on-line. The class will work through each section of the document and demonstrate the features and highlights that make this system user friendly. Attendees will be able to follow along with the presenter at their workstation and will be given time to ask questions. |
| AMM (PAF's) - Employee Appointments |
| Date: Friday, July 8, 2005 |
| Time: 8:30 AM - 10:00 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for staff members who are required to process appointment
documents for their department personnel. Each employee appointment document
designates their payroll information. Participants will learn how to process new
electronic appointment documents and how to change information on existing appointments. |
| Travel Guide - Policy & Procedures |
| Date: Tuesday, July 12, 2005 |
| Time: 8:30 AM - 11:00 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for employees responsible for travel planning and preparing travel vouchers. We will discuss rules governing travel reimbursement, approvals needed before traveling, and allowances for meals, lodging, and transportation. |
| RPM (ER3) - Recruiting Summary |
| Date: Wednesday, July 13, 2005 |
| Time: 2:30 PM - 4:30 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| The Recruiting Summary document is an integrated web application used by departments to process applicants. This class is designed to train you in managing your list of applicants. The hiring supervisor will be instructed on how to review resumes/applications from their job posting and how to communicate with the applicants. |
| VP2 (Payment Voucher) & GGV (Vendor ID Setup) |
| Date: Thursday, July 14, 2005 |
| Time: 8:30 AM - 10:30 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for staff members who are required to process payment
vouchers for their department. Participants will learn how to create electronic
payment vouchers for reimbursements and how to set up
vendor identification numbers that are not currently in the vendor file. |
| Student Employment - On Campus |
| Date: Tuesday, July 19, 2005 |
| Time: 10:00 AM - 11:30 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| The Student Employment System is used by departments to post Work Study and/or Non-Work Study positions. This class is designed to train hiring supervisors and/or support staff how to complete the student requisition form. Participants will be instructed on how to view applicants and how to complete the hiring process. |
| VP7 - Procurement Card Voucher |
| Date: Tuesday, July 19, 2005 |
| Time: 3:00 PM - 4:30 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for staff members who approve electronic Pro card payment vouchers. Participants will learn how the electronic Pro card voucher is created, how they will be notified that the document has been created, how to access the voucher and how to make changes and approve the voucher for payment. Class instruction will also cover the types of changes that can or cannot be made to the electronic Pro card voucher. |
| VE5, VE6 and VP5 (Request to Travel and Travel Vouchers) |
| Date: Wednesday, July 20, 2005 |
| Time: 1:30 PM - 4:30 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for staff members responsible for processing travel requests and
payments for individuals in a department. Participants will learn how to create electronic
travel requests, correct original travel request documents and process electronic travel
reimbursements. |
| PBO - Small Purchase Orders |
| Date: Thursday, July 21, 2005 |
| Time: 1:30 PM - 3:00 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for staff members who are required to process requests for purchases of goods and services $2,000 and under. Participants will learn how to use a web based system to create and process small purchase order requests. |
| VP1 - Small Purchase Order Payment |
| Date: Thursday, July 21, 2005 |
| Time: 3:15 PM - 4:30 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for staff members who are required to process payment vouchers to vendors for goods and services encumbered on a small purchase order. Participants will learn how to create electronic payment vouchers for purchases $2,000 and under. |
| RPM (ERA) - Employee Requisition |
| Date: Thursday, July 28, 2005 |
| Time: 3:00 PM - 4:30 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| The Employee Requisition is an integrated web application used by departments to create a new position, fill an existing position, re-classify a filled and vacant position by posting jobs on-line. This system will create an ERA document (job posting), which will be available for applicants to review on-line. The class will work through each section of the document and demonstrate the features and highlights that make this system user friendly. Attendees will be able to follow along with the presenter at their workstation and will be given time to ask questions. |
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