| Basic Navigating in *DEFINE |
| Date: Thursday, November 3, 2011 |
| Time: 1:30 PM - 2:45 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for employees who are required to use the university accounting system for processing electronic documents, managing account transactions and/or account balances. Topics include: Logging into *DEFINE, how to setup or change a password, basic screen structure, tips for successful navigation, and how to receive HELP within *DEFINE. Participants will log in to *DEFINE and navigate through the screens with the instructor. |
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*DEFINE requires a valid UT EID and password. Your UT EID must be upgraded to high assurance. The 'assurance level' of a UT EID indicates the amount of trust afforded to a person's online identity. If you need access to *DEFINE, or if you do not know your UT EID or password, call ext 22138 or send an email to [log in to unmask]
Note: If training is needed before or after a scheduled class time, please call 22138. |
| GBM (Account Balances) and GTM (Account Transactions) |
| Date: Thursday, November 3, 2011 |
| Time: 3:00 PM - 5:00 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for employees who are required to manage account transactions and account balances. Participants will learn how to view transactions and balances. You will be provided with an explanation of the screen headings and how to read the balance and transaction data. Participants are asked to bring a departmental account number to class and encouraged to ask specific account questions. |
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| Note: If training is needed before or after a scheduled class time, please call 22138. |
| PBO - Small Purchase Orders |
| Date: Wednesday, November 9, 2011 |
| Time: 8:30 AM - 9:30 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for employees who are required to process requests for purchases of goods and services $5,000 and under. Participants will learn how use a web-based system to create and process small purchase order requests. |
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| Note: If training is needed before or after a scheduled class time, please call 22138. |
| VP1 - Small Purchase Order Payment |
| Date: Wednesday, November 9, 2011 |
| Time: 9:45 AM - 10:30 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for employees who are required to process payment vouchers to vendors for goods and services encumbered on a small purchase order. Participants will learn how to create electronic payment vouchers for purchases $5,000 and under. |
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| Note: If training is needed before or after a scheduled class time, please call 22138. |
| VP7 - Procurement Card Voucher |
| Date: Monday, November 14, 2011 |
| Time: 3:00 PM - 4:30 PM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for employees who are required to process ProCard payment vouchers. Participants will learn how to access the ProCard voucher, how to make changes, how to approve the voucher for payment, and how to maintain the ProCard Transaction Log. |
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| Note: If training is needed before or after a scheduled class time, please call 22138. |
| VE5, VE6 and VP5 (Request to Travel and Travel Vouchers) |
| Date: Wednesday, November 16, 2011 |
| Time: 8:30 AM - 11:30 AM |
| Location: 219 W. Main St., Finance & Administration Annex, Conference Room |
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| This class is designed for employees responsible for processing travel requests and payments for individuals traveling in a department. Participants will learn how to create an electronic travel request, make corrections on a travel request and how to process an electronic travel reimbursement document. |
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| Note: If training is needed before or after a scheduled class time, please call 22138. |