Position & Workforce Management

04/04/23 | 9:30– 12:00 pm

* Science Hall Rm 321

The Position and Workforce Management class are designed for individuals responsible for processing organizational and personnel transactions. In this class, participants will learn how to view position data, view an incumbent’s assignment/appointment data, and view funding information for a position. In addition, users will learn how to make changes and/or updates to position information using the eForms module in UT Share.

Note: Training is required for Requestors before access is granted to the eForms module in UT Share.

Requisitions – MAV eSHOP

04/20/23 |1:30– 4:00 pm

* Science Hall Rm 321

This class is designed for employees who are responsible for creating a requisition and selecting goods from an online catalog in MAV eSHOP. In this class, participants will learn how to create a requisition, navigate MAV eSHOP, search for items, and add items to a shopping cart. In addition, you will learn how to move the shopping cart from MAV eSHOP back into UT Share to complete the purchasing process. Note: Training is required for Requesters before access is granted to MAV eSHOP.

SAHARA - Financial Reconciliation

04/27/23 | 1:30 – 3:30 pm

* Science Hall Rm 321

This class is designed for employees responsible for reconciling the monthly Financial Statements. It will provide an understanding of the new SAHAHA financial module and the responsibilities of the department. In this class, participants will learn how to access the SAHARA module, how to navigate through the module, and understand the information provided in the different sections of the module. In addition, we will discuss the required support documentation and the necessary approvals for the statements Note: Training is required for Reconcilers before access is granted to SAHARA.

TCP for Managers and Timekeepers

Part 1:

04/12/23 | 1:00 – 4:00 pm

04/25/23 | 1:00 – 4:00 pm

Part 2:

04/13/23 | 1:00 – 3:00 pm

04/26/23 | 1:00 – 3:00 pm

*Science Hall Rm 321

The TCP for Managers and Timekeepers class is designed for employees who have the Manager or Timekeeper role in TCP. TCP for Managers and Timekeepers is a two-part course and must be attended in order.

Part 1 will cover TCP concepts including editing or adding time, managing leave requests, payroll deadlines, manager approvals, and more.

Part 2 will be a hands-on, interactive session. Attendees will be provided with exercises and scenarios to work through using a TCP test environment.

TCP terminology will be covered during this course.

Travel and Expenses

04/05/23 | 9:00 – 12:00 pm

*Science Hall Rm 321

The Travel and Expenses class is designed for employees responsible for managing travel requests and reimbursements. In this class, participants will learn how to process travel authorizations, cash advances, and expense reports. UTShare terminology and campus impacts will be covered during this course.

Canvas for Non-Academic Use

04/19/23 | 1:00 – 4:00 pm

Canvas for Non-Academic Use is designed for employees wanting to utilize Canvas for any non-academic purpose. This could include creating general new hire training courses or a course specific to a process or application. The goal of the session is to introduce participants to the system and course material so that they are comfortable in continuing to learn about the system after the workshop. The session will review and highlight commonly used areas of Canvas and best practices for online training courses.

EPM

04/14/23 | 9:00 – 12:00 pm

04/26/23 | 9:00 – 12:00 pm

The Oracle Enterprise Performance Management class is designed for individuals responsible for budget preparation. In the EPM class, users will learn how to use simple spreadsheets and web forms to capture budget data.

Note: Training is mandatory for new users. If you have already attended training and have been granted EPM access, training is not mandatory. Completion of the access request is not required for returning users.

Managing Department Funds

04/07/23 | 9:30 – 12:00 pm

04/20/23 | 9:30 – 12:00 pm

The Managing Department Funds class is designed for employees responsible for managing and viewing accounting details. In this class, participants will be provided with an understanding of the chart of accounts, how to view available balances, and how to view account activity in commitment control. Also, UTShare terminology and campus impacts will be covered during this course.

Microsoft Bookings

04/13/23 | 9:30 – 11:00am

Microsoft Bookings is an online and mobile app originally designed for small businesses that provide services to customers on an appointment basis. In a university environment, it can be used to schedule appointments for advising, counseling, tutoring, or any service where an appointment is needed. We will cover the set-up and creation of a Microsoft Bookings site.

Microsoft Teams

04/12/23 | 2:00 – 3:30 pm

04/27/23 | 9:30 – 11:00am

Microsoft Teams is a platform that combines chat, meetings, notes, and attachments. Teams can be accessed from any Microsoft Cloud product page or from an installed app on computers and mobile devices.

Payment Vouchers

04/19/23 | 9:30 – 11:30am

The Payment Voucher class is for employees who are required to process vouchers. In this class, participants will learn how to search for a vendor, create a non-purchase order voucher and create a purchase order voucher. UTShare terminology and campus impacts will be covered during this session.

Position & Workforce Management

04/21/23 | 9:30 – 12:00 pm

The Position and Workforce Management class are designed for individuals responsible for processing organizational and personnel transactions. In this class, participants will learn how to view position data, view an incumbent’s assignment/appointment data, and view funding information for a position. In addition, users will learn how to make changes and/or updates to position information using the eForms module in UT Share.

Note: Training is required for Requestors before access is granted to the eForms module in UT Share.

ProCard

04/06/23 | 1:30 – 3:00 pm

04/17/23 | 9:30 – 11:00am

The ProCard class is for employees who are required to process ProCard payments. In this class, participants will lear­­­­n how to update and reconcile ProCard charges; as well as, how to maintain the ProCard Transaction Log. UTShare terminology and campus impacts will be covered during this course.

Requisitions – MAV eSHOP

04/03/23 | 1:30 – 4:00 pm

This class is designed for employees who are responsible for creating a requisition and selecting goods from an online catalog in MAV eSHOP. In this class, participants will learn how to create a requisition, navigate MAV eSHOP, search for items, and add items to a shopping cart. In addition, you will learn how to move the shopping cart from MAV eSHOP back into UT Share to complete the purchasing process. Note: Training is required for Requesters before access is granted to MAV eSHOP.

Requisitions – Special Item Requests

04/11/23 | 9:30 – 12:00 pm

04/28/23 | 9:30 – 12:00 pm

The Requisitions class is designed for employees who are required to process requests for purchases of goods or services. In this class, participants will learn how to search for a vendor, how to receive items, and how to create and manage a requisition. UTShare terminology and campus impacts will be covered during this session.

SAHARA - Financial Reconciliation

04/27/23 | 1:30 – 3:30 pm

This class is designed for employees responsible for reconciling the monthly Financial Statements. It will provide an understanding of the new SAHAHA financial module and the responsibilities of the department. In this class, participants will learn how to access the SAHARA module, how to navigate through the module, and understand the information provided in the different sections of the module. In addition, we will discuss the required support documentation and the necessary approvals for the statements Note: Training is required for Reconcilers before access is granted to SAHARA.

Travel and Expenses

04/18/23 | 1:00 – 3:30 pm

The Travel and Expenses class is designed for employees responsible for managing travel requests and reimbursements. In this class, participants will learn how to process travel authorizations, cash advances, and expense reports. UTShare terminology and campus impacts will be covered during this course.