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The following deadlines have been established for FY 22-23. We appreciate your efforts to ensure that the University’s financial position is accurately stated as of 8/31/23.
Friday, Aug 18, is the deadline to submit eForms for the Sep 1 monthly payroll.
Friday, Aug 18, is the deadline to process and approve AP non-PO Vouchers to be included in the final AP check run dated Friday, Aug 25. If you have an emergency payment situation after Aug
25, please call ext. 22194.
Tuesday, Aug 22, is the deadline to process and approve AP Purchase Order Vouchers to be included in the check run dated Friday, Aug 25.
Wednesday, Aug 30, is the deadline to submit eForms for the Sep 8 semi-monthly payroll.
Tuesday, Sep 5,
10:00 am, is the deadline to submit payroll vouchers for the Sep 8 semi-monthly payroll.
August will be closed on Saturday, Sep 9. FY 22-23 will be closed on Friday, Sep 22.
If you have any questions regarding the deadlines, please feel free to contact:
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Document/Voucher
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Contact Department
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Contact Phone No.
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Accounting Corrections (includes Easy Correct from SAHARA)
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Accounting Services
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2-7133
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Budget Transfers
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Budgets (Budget Resource)
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Resource direct #
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Cash Receipts
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Accounting Services
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2-9781
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Change Position Funding - eForms
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Budgets (Budget Resource)
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Resource direct #
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Expense Reports
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Disbursements
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2-2194
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Hourly Payroll
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Payroll Services
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2-5426
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HR eForms
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Human Resources
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2-5554
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Interdepartmental Transfers
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Accounting Services
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2-7133
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Payment Vouchers
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Disbursements
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2-2194
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Payroll Corrections
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Payroll Services
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2-5426
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Petty Cash
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Accounting Services
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2-9781
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ProCard Statements
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Payment Card Services
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2-2194
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Requisition/Purchase Order
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Procurement
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2-2194
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Travel Authorizations
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Disbursements
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2-2194
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Date
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Deadline
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Document/Voucher Type
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Fri, Jul 14
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Last day to submit Requisitions totaling >$15,000 for FY 22-23
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Requisition/Purchase Order
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Mon, Aug 7
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Cost Center deficit balances must be taken care of and positive balances reported
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Deficit Balances
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Thu, Aug 17
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ProCard transactions from 8/4/23 – 8/16/23 loaded for reconciliation
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ProCard
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Fri, Aug 18
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Last day to submit Requisitions totaling <$15,000 and Mav eShop orders for FY 22-23
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Requisition / Purchase Order /
Mav eShop
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Fri, Aug 18
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eForms submitted to be included in Sep 1 monthly check date. Forms must be received by HR by 5 pm.
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eForms for Monthly Payroll
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Fri, Aug 18
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Last day to process and submit non-PO vouchers to be included in final AP check run dated Fri Aug 25 and included in FY22-23 budget.
Non-PO vouchers not in “Approved” status by 5 pm will be recorded to FY 23-24 budget.
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Non-Purchase Order Vouchers
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Fri, Aug 18
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Last day to submit fully approved position funding changes (eForms) to be included in Aug 31 payroll
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Change Position Funding
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Tue, Aug 22
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Last day for fully approved Expense Reports to be included in the final check run dated Fri Aug 25 and included in FY22-23 budget.
ER’s not in “Approved” status by 5 pm will be recorded to FY 23-24 budget.
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Expense Reports (ER)
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Tue, Aug 22
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Last day to create Travel Authorizations in UTShare. All TA’s must have a valid budget and be in “Approved” status by 5 pm to be included
in FY 22-23 budget.
TA’s not in “Approved” status by 5 pm will be recorded to FY 23-24 budget.
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Travel Authorizations (TA)
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Tue, Aug 22
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Last day to process and submit Purchase Order vouchers to be included in the AP check run dated Fri Aug 25
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PO Payment Vouchers
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Wed, Aug 23
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Payroll Vouchers due to Payroll Services by 10 am for Sep 1 monthly payroll.
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Payroll Vouchers for Monthly Payroll
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Fri, Aug 25
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Final Check Run for FY 22-23
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Final AP Check Run
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Mon, Aug 28
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Last day to submit fully approved Budget Transfers
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Budget Transfers
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Wed, Aug 30
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Last day to submit eForms to be included in Sep 8 semi-monthly check date. Forms must be received by HR by 5 pm
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eForms for Semi-monthly Payroll
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Thu, Aug 31
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Documents and approvals due by 5 pm
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Cash Receipts
Petty Cash
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Thu, Aug 31
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Last day to reconcile ProCard transactions from 8/4/23 – 8/16/23. Due by 5pm
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ProCard
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Thu, Aug 31
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Carry Forward Estimated ending balances as of 8/31 entries posted to FY23-24 in UT Share to each cost center (initial posting)
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Carry Forwards
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Fri, Sep 1
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FY2024 budget available in UT Share
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FY2024 Budget
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Tue, Sep 5
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Payroll vouchers due to Payroll Services by 10 am for the Aug 31 semi-monthly, check date Sep 8
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Hourly Payroll
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Tue, Sep 5
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Last day to submit correction requests to be included in FY 22-23. Request and supporting documentation due to Accounting Services by 5 pm.
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Accounting Corrections
(includes Easy Correct from
SAHARA)
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Wed, Sep 6
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Last day to process and submit vouchers and journals with FY 22-23 service dates to be included in FY 22-23. Supporting documentation due by 5 pm
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Interdepartmental Transfers
Payment Vouchers
Expense Reports
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Wed, Sep 6
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ProCard transactions from 8/17/23 – 9/3/23 loaded for reconciliation
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ProCard
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Thu, Sep 7
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Last day to submit eForms for prior year funding changes to be included in FY22-23.
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Change Position Funding
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Sat, Sep 9
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Close August
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Month-end Close
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Tue, Sep 12
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Last day to reconcile ProCard transactions from 8/17/23 – 9/3/23. Due by 5pm
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ProCard
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Wed, Sep 13
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Carry Forward Revised Estimated ending balances as of 9/13 entries posted to FY23-24 in UT Share to each cost center (revised posting after period 998 closed)
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Carry Forwards
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Fri, Sep 22
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Close FY 22-23 (Period 998)
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Year-end Close
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Date TBD
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Carry Forward Final ending balances as of year-end closing entries posted to FY 23-24 in UT Share to each cost center (final posting after year-end closed)
See Carry Forward communication for additional information.
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Carry Forwards
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