[Knowledge Services Logo]<https://www.uta.edu/business-affairs/training/index.php>

THIS MESSAGE IS BEING DISTRIBUTED ON BEHALF OF
THE OFFICE OF DISBURSEMENTS.

OFFICIAL OCCASION EXPENSE FORM UPDATES

As The Office of Disbursements continues to enhance business practices and processes, we are sharing a change in the storage location and submission process for the Official Occasion or Entertainment Expense Form.



The Official Occasion Expense Form is now located in SharePoint and is used for entertainment expenses including catering, snacks, and refreshments. This form should now be submitted via SharePoint for Disbursements documents including expense reports, vouchers, and ProCards. This change will allow electronic approval and eliminate the need for handwritten signatures on a form.



The form can be found by navigating to the Disbursement SharePoint<https://mavsuta.sharepoint.com/sites/forms/baet/travel/SitePages/Home.aspx> and clicking on the “Official Occasion Expense Form” button.



[A blue rectangle with white text  Description automatically generated]



If you need assistance completing and submitting the form, view the job aid<https://resources.uta.edu/business-affairs/training/files/utshare-financial/travel-and-expenses/job-aid/Official-Occasion-Expense-Form-Job-Aid.pdf> for more information. For a comprehensive list of expenses for which the form is needed, visit the quick reference guide<https://www.uta.edu/business-affairs/travel/official-expenses.php>.



As an exception, individuals in need of an Interdepartmental Transfer for catering will need to continue using the PDF version of the form<https://resources.uta.edu/business-affairs/forms/purchase_goods_services/official-occasion-expense.pdf>.



If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.

Join or Leave Listserv <https://listserv.uta.edu/scripts/wa.exe?SUBED1=BATRAINING&A=1>   |   Financial Topics<https://www.uta.edu/business-affairs/training/training-page-utshare-financial.php>  |   HR Topics<https://www.uta.edu/business-affairs/training/training-page-UTShare-hr.php>   |   Registration<https://webapp.uta.edu/oci-training/>