In accordance with IRS guidelines, UTA employees are
required to accurately and completely account for travel expenses within 60 calendar days after trip end.
IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS,
YOU WILL BE TAXED!
In order to avoid personal taxation on UTA travel expenses, please review the information below and follow the timelines noted when requesting travel approval and when submitting the resulting
expenses.
To aid in meeting the required 60 calendar day timeline, travelers must allow time for routing and approval as well any possible questions or issues to be resolved. This will require expense
reports to be created and processed through workflow to the Office of Disbursements within
30 calendar days
after trip end per BF-T-PR06
Travel Reimbursement (Timeline & Receipting) Procedure.
This is necessary in order to allow for review and correction of any issues within the 60 calendar days required by the IRS. Please review the information below thoroughly to ensure a complete
understanding of your responsibilities as a UTA traveler.
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