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Subject:	Expense Report Taxation Notice
From:	Knowledge Services <[log in to unmask]>
Reply To:	[log in to unmask]
Date:	Fri, 3 Mar 2023 15:08:02 +0000
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<https://www.uta.edu/business-affairs/training/index.php>

This message is being distributed on behalf of
The Office of Disbursements.





Do Not Have Your Paycheck Taxed For Your UTA Travel Expenses!





In accordance with IRS guidelines, UTA employees are required to accurately and completely account for travel expenses within 60 calendar days after trip end.

IF YOUR TRAVEL EXPENSES ARE NOT ACCOUNTED FOR (SUBMITTED ON AN ERROR FREE EXPENSE REPORT WITH ALL SUPPORTING DOCUMENTATION AND FULLY ROUTED THROUGH WORKFLOW) WITHIN 60 CALENDAR DAYS, YOU WILL BE TAXED!

In order to avoid personal taxation on UTA travel expenses, please review the information below and follow the timelines noted when requesting travel approval and when submitting the resulting expenses.

To aid in meeting the required 60 calendar day timeline, travelers must allow time for routing and approval as well any possible questions or issues to be resolved. This will require expense reports to be created and processed through workflow to the Office of Disbursements within 30 calendar days after trip end per BF-T-PR06<https://go.uta.edu/bftpr6> Travel Reimbursement (Timeline & Receipting) Procedure.

This is necessary in order to allow for review and correction of any issues within the 60 calendar days required by the IRS. Please review the information below thoroughly to insure a complete understanding of your responsibilities as a UTA traveler.

If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php> or open a Service Now Ticket<https://uta.service-now.com/selfservice>.

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