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This message is being distributed on behalf of
ACCOUNTING SERVICES.
Year-End Campus Deadlines FY23
The following deadlines have been established for FY 22-23. We appreciate your efforts to ensure that the University's financial position is accurately stated as of 8/31/23.
Friday, Aug 18, is the deadline to submit eForms for the Sep 1 monthly payroll.
Friday, Aug 18, is the deadline to process and approve AP non-PO Vouchers to be included in the final AP check run dated Friday, Aug 25. If you have an emergency payment situation after Aug 25, please call ext. 22194.
Tuesday, Aug 22, is the deadline to process and approve AP Purchase Order Vouchers to be included in the check run dated Friday, Aug 25.
Wednesday, Aug 30, is the deadline to submit eForms for the Sep 8 semi-monthly payroll.
Tuesday, Sep 5, 10:00 am, is the deadline to submit payroll vouchers for the Sep 8 semi-monthly payroll.
August will be closed on Saturday, Sep 9. FY 22-23 will be closed on Friday, Sep 22.
If you have any questions regarding the deadlines, please feel free to contact:
Document/Voucher
Contact Department
Contact Phone No.
Accounting Corrections (includes Easy Correct from SAHARA)
Accounting Services
2-7133
Budget Transfers
Budgets (Budget Resource)
Resource direct #
Cash Receipts
Accounting Services
2-9781
Change Position Funding - eForms
Budgets (Budget Resource)
Resource direct #
Expense Reports
Disbursements
2-2194
Hourly Payroll
Payroll Services
2-5426
HR eForms
Human Resources
2-5554
Interdepartmental Transfers
Accounting Services
2-7133
Payment Vouchers
Disbursements
2-2194
Payroll Corrections
Payroll Services
2-5426
Petty Cash
Accounting Services
2-9781
ProCard Statements
Payment Card Services
2-2194
Requisition/Purchase Order
Procurement
2-2194
Travel Authorizations
Disbursements
2-2194
Date
Deadline
Document/Voucher Type
Fri, Jul 14
Last day to submit Requisitions totaling >$15,000 for FY 22-23
Requisition/Purchase Order
Mon, Aug 7
Cost Center deficit balances must be taken care of and positive balances reported
Deficit Balances
Thu, Aug 17
ProCard transactions from 8/4/23 - 8/16/23 loaded for reconciliation
ProCard
Fri, Aug 18
Last day to submit Requisitions totaling <$15,000 and Mav eShop orders for FY 22-23
Requisition / Purchase Order /
Mav eShop
Fri, Aug 18
eForms submitted to be included in Sep 1 monthly check date. Forms must be received by HR by 5 pm.
eForms for Monthly Payroll
Fri, Aug 18
Last day to process and submit non-PO vouchers to be included in final AP check run dated Fri Aug 25 and included in FY22-23 budget.
Non-PO vouchers not in "Approved" status by 5 pm will be recorded to FY 23-24 budget.
Non-Purchase Order Vouchers
Fri, Aug 18
Last day to submit fully approved position funding changes (eForms) to be included in Aug 31 payroll
Change Position Funding
Tue, Aug 22
Last day for fully approved Expense Reports to be included in the final check run dated Fri Aug 25 and included in FY22-23 budget.
ER's not in "Approved" status by 5 pm will be recorded to FY 23-24 budget.
Expense Reports (ER)
Tue, Aug 22
Last day to create Travel Authorizations in UTShare. All TA's must have a valid budget and be in "Approved" status by 5 pm to be included in FY 22-23 budget.
TA's not in "Approved" status by 5 pm will be recorded to FY 23-24 budget.
Travel Authorizations (TA)
Tue, Aug 22
Last day to process and submit Purchase Order vouchers to be included in the AP check run dated Fri Aug 25
PO Payment Vouchers
Wed, Aug 23
Payroll Vouchers due to Payroll Services by 10 am for Sep 1 monthly payroll.
Payroll Vouchers for Monthly Payroll
Fri, Aug 25
Final Check Run for FY 22-23
Final AP Check Run
Mon, Aug 28
Last day to submit fully approved Budget Transfers
Budget Transfers
Wed, Aug 30
Last day to submit eForms to be included in Sep 8 semi-monthly check date. Forms must be received by HR by 5 pm
eForms for Semi-monthly Payroll
Thu, Aug 31
Documents and approvals due by 5 pm
Cash Receipts
Petty Cash
Thu, Aug 31
Last day to reconcile ProCard transactions from 8/4/23 - 8/16/23. Due by 5pm
ProCard
Thu, Aug 31
Carry Forward Estimated ending balances as of 8/31 entries posted to FY23-24 in UT Share to each cost center (initial posting)
Carry Forwards
Fri, Sep 1
FY2024 budget available in UT Share
FY2024 Budget
Tue, Sep 5
Payroll vouchers due to Payroll Services by 10 am for the Aug 31 semi-monthly, check date Sep 8
Hourly Payroll
Tue, Sep 5
Last day to submit correction requests to be included in FY 22-23. Request and supporting documentation due to Accounting Services by 5 pm.
Accounting Corrections
(includes Easy Correct from
SAHARA)
Wed, Sep 6
Last day to process and submit vouchers and journals with FY 22-23 service dates to be included in FY 22-23. Supporting documentation due by 5 pm
Interdepartmental Transfers
Payment Vouchers
Expense Reports
Wed, Sep 6
ProCard transactions from 8/17/23 - 9/3/23 loaded for reconciliation
ProCard
Thu, Sep 7
Last day to submit eForms for prior year funding changes to be included in FY22-23.
Change Position Funding
Sat, Sep 9
Close August
Month-end Close
Tue, Sep 12
Last day to reconcile ProCard transactions from 8/17/23 - 9/3/23. Due by 5pm
ProCard
Wed, Sep 13
Carry Forward Revised Estimated ending balances as of 9/13 entries posted to FY23-24 in UT Share to each cost center (revised posting after period 998 closed)
Carry Forwards
Fri, Sep 22
Close FY 22-23 (Period 998)
Year-end Close
Date TBD
Carry Forward Final ending balances as of year-end closing entries posted to FY 23-24 in UT Share to each cost center (final posting after year-end closed)
See Carry Forward communication for additional information.
Carry Forwards
If you have any questions or concerns, contact Knowledge Services at 817-272-2155<tel:817-272-2155>, [log in to unmask]<mailto:[log in to unmask]>, chat<https://www.uta.edu/business-affairs/training/training-chat-support.php>, or open a Service Now Ticket<https://uta.service-now.com/selfservice>.
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